Onboarding Coordinator

Overview

Location: Greater Sudbury, ON (Lively)

Sandvik Mining is seeking an Onboarding Coordinator
. The role involves coordinating and delivering onboarding programs for new hires, managing administrative setup, IT access, and required equipment. You will collaborate with managers and trainers to schedule department-specific training, support new hire engagement, track onboarding progress, and report on completion and competency milestones. You will also gather feedback and continuously improve the onboarding process and materials.

• Onboarding Program Coordination
  Plan and deliver structured onboarding programs for new hires across multiple departments.
• Coordinate group onboarding sessions covering company overview, safety, culture, and technical orientation.
• Align onboarding schedules with managers, HR, IT, and training teams.

• Administrative Setup
  Ensure all new hire documentation, forms, and policies are completed and filed accurately.
• Coordinate IT account setup, system access, s, and facility orientation.
• Arrange for required PPE, uniforms, tools, and workstation supplies.

• Cross-Department Collaboration
  Partner with managers and trainers to schedule department-specific introductions and training.
• Coordinate subject matter experts for technical and compliance sessions.
• Maintain a master onboarding calendar and communicate updates.

• Employee Experience & Engagement
  Serve as a first point of contact for new hires during their onboarding period.
• Facilitate welcome activities to introduce company values, culture, and team connections.
• Conduct check-ins with new hires to support a positive transition into the workplace.

• Tracking & Reporting
  Track completion of onboarding activities, required training, and early competency milestones.
• Provide managers and HR with progress reports on new hire onboarding status.
• Identify onboarding gaps and propose improvements.

• Continuous Improvement
  Gather feedback from new hires and managers to enhance the onboarding experience.
• Maintain and update onboarding materials, templates, and orientation resources.
• Support integration of onboarding processes with the LMS and other HR systems.

• University Degree or College Diploma in Administrative Assistant or Business Administration or equivalent experience
• Minimum of one (1) year experience in an administrative role
• Strong administrative skills and computer literacy
• Strong attention to detail
• Excellent organizational and time management skills
• Strong communication and interpersonal skills
• Encourages collaboration within own and inter-departmental teams
• Ability to work well under pressure
• General knowledge of mining equipment product lines an asset

• The opportunity to make an impact on our Divisions’ performance.
• The opportunity to be part of an ambitious team, in an industry leading business.
• The opportunity to reach your full potential.
• An excellent comprehensive compensation package including a pension plan with matching, competitive health, dental, life and disability benefits as well as ongoing development and training.

Our core values are the soul of the company. We are a company with an open-minded culture that encourages employees to share ideas and work innovatively. We embrace diversity and inclusion and inspire everyone to bring their authentic selves to work everyday. We take pride in our agile customer-focused decision making. We empower our employees, providing strong performance management and opportunities to grow your career.

All qualified persons are encouraged to apply at  to the Onboarding Coordinator
, requisition R0085213
. Canadians and permanent residents of Canada will be given priority. While we thank all candidates for their interest, only those considered for an interview will be contacted.

We are an equal opportunity employer which values diversity in the workplace and encourage applications from members of equity-seeking communities including women, racialized persons, Indigenous persons, persons with disabilities, and persons of all sexual orientations or gender identities/expressions.

We are committed to creating an inclusive and barrier-free experience to applicants with accessibility needs; therefore, requests for accommodation can be made at any stage during the recruitment process. Please contact  for more information.