Temporary Part-Time Administrative Assistant​/Operations Assistant; Sudbury, MA

Advocates for Human Potential, Inc. (AHP) is pleased to announce a career opportunity for a Temporary Part-Time Administrative Assistant / Operations Assistant. If you are highly organized, service-oriented, and enjoy supporting office operations while working with a collaborative and mission-driven team, this may be the position for you.

Advocates for Human Potential, Inc. (AHP) is a consulting company that provides technical assistance, research, evaluation, training, and technology solutions to improve health and human services systems so that everyone, particularly populations experiencing the greatest disadvantages, receives better care and achieves better outcomes.

We are seeking a dependable and proactive professional to provide on-site administrative and operational support for our Sudbury, Massachusetts office.

The Temporary Part-Time Administrative Assistant / Operations Assistant provides broad administrative and operational support to ensure the smooth day-to-day functioning of AHP's Sudbury office. This role serves as an important on-site resource for staff by assisting with mail management, office coordination, inventory monitoring, conference room readiness, facilities follow-up, and technology support activities.

This position works under general supervision and is expected to handle moderately complex administrative tasks while exercising sound judgment, professionalism, and attention to detail. The role requires strong communication, organizational, and customer service skills.

• Manage incoming and outgoing mail, including:
  • Legal notices
  • Benefits-related correspondence
  • Tax and unemployment notices
  • Scanning and electronic distribution of mail
• Monitor and maintain office supply, kitchen, and inventory levels.
• Restock common areas and notify appropriate personnel when supplies require replenishment.
• Maintain organization and cleanliness of kitchen, breakroom, and shared office spaces.
• Coordinate conference room setup and readiness for meetings and events.
• Reorganize and restock meeting spaces following use.
• Assist with light office upkeep prior to scheduled professional cleaning services.
• Support staff with administrative requests and general office needs.
• Coordinate and assist with on-site IT activities, including:
  • Equipment installations
  • Hardware deployment
  • Office technology support logistics
  • Door access and security coordination
• Assist employees with submitting internal support requests and service tickets when appropriate.
• Monitor stock and equipment inventory and coordinate deliveries or installations.
• Follow up on facilities and maintenance requests to ensure timely resolution.
• Receive and direct visitors, vendors, and service providers.
• Schedule meetings and coordinate on-site logistics as needed.
• Prepare administrative reports, documentation, and presentation materials.
• Respond to correspondence and route requests to appropriate departments.
• Perform other administrative, operational, and office support duties as assigned.

• High school diploma or equivalent required.
• Associate degree or relevant administrative training preferred.

• Two to four years of administrative, office coordination, operations, or customer service experience preferred.
• Experience supporting office operations in a professional environment preferred.
• Experience managing office supplies, facilities coordination, or mail distribution is highly desirable.
• Experience working with Microsoft Office applications, including Outlook, Word, Teams, and Excel.

• Strong organizational and time-management skills.
• Excellent interpersonal and customer service abilities.
• Effective verbal and written communication skills.
• Strong attention to detail and ability to follow directions.
• Proficiency with computers and standard office technology.
• Ability to manage multiple priorities and adapt to changing needs.
• Ability to work independently while maintaining regular communication with remote team members.

This position is primarily based in AHP's Sudbury, Massachusetts office and requires regular on-site presence.

• Frequent walking throughout the office.
• Receiving deliveries and handling office supplies.
• Lifting and moving office materials weighing up to 25 pounds.
• Coordinating with employees, vendors, facilities personnel, and IT support staff.
• Working independently while supporting a geographically distributed workforce.

• Temporary position.
• Expected duration:
  Approximately three (3) months.
• Part-time schedule:
  • Approximately 10 hours per week.
  • Two (2) hours per day, Monday through Friday.
  • Preferred working hours between 12:00 p.m. and 2:00 p.m., although some flexibility may be available.
• Reports to the Operations Manager.

• Strong initiative and accountability.
• A positive, service-oriented mindset.
• Reliability and professionalism.
• Exceptional organization and follow-through.
• Sound judgment and discretion when handling…