School Administrative Assistant - Noyes

Title:

School Administrative Assistant
-Noyes Elementary School

Reports to:

Principal

Position Summary:

The School Administrative Assistant performs administrative assistant and clerical duties to support and facilitate the day-to-day operations and communications of the elementary school.

Key

Duties & Responsibilities:

* Answers the telephone and takes messages;

* Front desk receptionist; answers telephone calls and delivers messages; greets and directs children, parents, substitute teachers, and other visitors;

* Monitors all visitors entering the building and oversees the security of the building entrance; ? Oversees use of public address system;

* Filing;

* Assists with school mailings;

* Assists with recordkeeping requirements;

* Collects and processes state-required CORI forms for staff, parents, and volunteers; ? Maintains student information including database, student records, class lists, State required mandatory testing scores and all documentation the State requires under the new regulations regarding student information;

* Arranges orientation and registration meetings; works with school nurse to ensure immunization requirements; requests and maintains the student records;

* Contacts parents for verification of student absences when necessary;

* Processes student transfers;

* Oversees daily attendance; organizes student dismissal list and produces daily attendance list;

* Monitors student absentee call-in system, contacts parents for verification of student absences when necessary;

* Performs routine clerical functions such as distributing mail and notices, filing, general word processing for building staff, and overseeing use and maintenance of office equipment;

* Maintains master calendar of events for the school, working closely with different staff members and outside organizations;

* Assists teachers with organization of field trips;

* Coordinates with outside groups requesting use of school facilities;

* Collects and organizes money for deposit by the parent organization;

* Participates in safety & security programs;

* Fields emails from outside regarding student attendance and directing parents;

* Maintain school lost and found;

* Makes all deliveries;

* Performs other job-related duties as assigned by the Principal or designee.

Qualifications:

* Must be a high school graduate; associate degree preferred;

* Prior administrative assistant experience preferred;

* Must have prior experience (intermediate use) with Microsoft Office, Excel & Google Apps; ? Must have excellent verbal and written communication skills and strong interpersonal skills as he/she deals directly with the public on a daily basis;

* Must be self-motivated, flexible, very well organized;

* Must be detailed oriented, with analytical and problem solving skills, along with customer service abilities and other related characteristics;

Classification: ESPAS Level 7 Unit Position
Hourly Range: $25.82-$28.97+

Schedule:

1.0 FTE