Accounting Associate

Description

Under general supervision, performs accounts payable and governmental accounting work associated with the preparation, maintenance, and processing of accounting records and financial transactions within the Fire Department. Employee is responsible for ensuring proper and timely payment on vendor accounts, inter-City billings, and various contracted services, and for preparation of associated accounting reports. Responsible for verification, reconciliation, analysis, and report preparation associated with accounting matters.

Employee must exercise independent judgment and initiative, and attention to detail in ensuring proper and timely payments.

Under general supervision, performs accounts payable and governmental accounting work associated with the preparation, maintenance, and processing of accounting records and financial transactions within the Fire Department. Employee is responsible for ensuring proper and timely payment on vendor accounts, inter-City billings, and various contracted services, and for preparation of associated accounting reports. Responsible for verification, reconciliation, analysis, and report preparation associated with accounting matters.

Employee must exercise independent judgment and initiative, and attention to detail in ensuring proper and timely payments.

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

• Maintains and updates various financial reports and records, including quarterly transfer reports, account analysis, and transaction summaries.
• Creates monthly/quarterly reports via query function requiring data-links to multiple files.
• Performs data entry tasks to enter, modify, verify, and maintain miscellaneous billing information; ensures billing in a timely and accurate manner; prepares statements; sorts and distributes all documents as necessary; maintains an accurate file of the bills; confers with customers to resolve discrepancies for overdue payments.
• Receives payments and prepares/maintains deposits and receipts, including analyzing all deposits from sites to verify that registrations, receipts and payments reconcile with deposits.
• Maintains files of documents associated with vendors and contracts; maintains contact and confers with vendors, responding to or making inquiries, as necessary; researches information for vendor and department inquiries of payment discrepancies.
• Creates monthly reports via query function requiring data links to multiple files and extracts data to prepare invoices for billing and respond to inquiries.
• Reviews payment vouchers; balances and proves edits; distributes department check registers.
• Maintains, updates and controls the vendor master file and establishes criteria for entering data in vendor master file.
• Maintains, prepares, and updates various financial reports, transmittals or records.
• May notify administration monthly on receipts; reconciles financial data into reporting systems; reconciles department data with City general ledger.
• May track and reports money received for fraud.
• May compile financial information for auditors; secures and submits information to director for budget.
• May review and processes invoices for payment either by computerized voucher system or purchase order and copies invoices for payment and for office files and records.
• May process document imaging of agency financial and case records.
• May perform accounts payable tasks, modify, verify, and maintain miscellaneous billing information; ensures billing in a timely and accurate manner; sorts and distributes all documents as necessary; maintains an accurate file of the bills; confers with…