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Laboratory Admin Coordinator - Path. Admin - Per Diem
Job Description & How to Apply Below
Position Summary
Laboratory Admin Coordinator - Per Diem Days at NYU Langone Hospital—Suffolk provides a laboratory administrative role with a focus on payroll preparation, documentation, personnel records, and secretarial duties. The position requires a minimum of supervision, statistical reporting, and compliance with laboratory standards.
Job Responsibilities- Completes payroll within established time frames.
- Verifies attendance and posts data to employee records.
- Keeps accurate account of sick time, vacation, holiday, and personal days.
- Identifies problems, patterns, and trends and brings them to the Administrative Director.
- Maintains current accrual reports and distributes to supervisors each pay period.
- Developed program for monthly dashboard statistics and submits data to Administrative Director monthly.
- Develops systems and implements for updating all lab manuals yearly (GI 1, GI 2, Infection Control, Safety, etc.).
- Develops and implements program to monitor timely laboratory staff compliance on yearly physicals, de’Medici, Evaluations, Competency Assessments, etc.
- Develops Laboratory Overtime Report to assist supervisors in weekend coverage and keeps report current.
- Tracks employee mandations over the last six months.
- Develops with Administrator additional programs as needed.
- Maintains and keeps current laboratory personnel files and forwards documents to Human Resources.
- Submits all PCRs to Human Resources and other documents in a timely fashion.
- Maintains updated laboratory personnel list.
- Identifies issues with lab employees and brings to the attention of Administrative Director.
- Organizes and updates laboratory manual in a timely and accurate manner.
- Writes memos, letters and reports that reflect professional expertise for Administrative Director and Supervisors.
- Courteously and efficiently answers laboratory phones.
- Assists Administrative Director in acquiring coverage and overtime approval.
- Organizes and develops monthly reports (Dashboard graphs, overtime report).
- Keeps ahead of work.
- Plans for the unexpected.
- Prioritizes daily and weekly activity.
- Identifies problems and potential problems and brings them to Administrative Director’s attention for timely solution.
- Able to use independent knowledge and judgement in related tasks.
- Keeps all reports, manuals, letters, memos submitted to Administrative Director in a professional and organized manner.
- Makes time for all unexpected projects that arise.
- Able to redirect and prioritize as situations arises.
- Assists in development of new work flows as needed.
- Maintains a consistent pattern of attendance.
- Reports to assigned area on time for scheduled shift.
- Adheres to hospital/department dress code. Arrives to work appropriately dressed, groomed and neat.
- Completes all hospital requirements at designated times (annual assessment, educational, Med Net Tra ).
- Conforms to policies regarding confidentiality of information.
- Follows call-in procedure when sick, late or absent.
- General clerical ability with 2–3 years experience performing clerical tasks.
- General computer experience:
Word, PowerPoint, Excel. - High school diploma.
- Analytical skills necessary to organize and calculate payroll.
- Ability to prepare and type statistical and activity reports.
- Ability to work with minimum of supervision.
- Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Langone Hospital—Suffolk is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. Applications will be completed online.
Salary TransparencySalary range for this role is $23.45–$35.85 hourly. Actual salaries depend on experience, specialty, education, and hospital need. The salary range does not include bonuses or other compensation.
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