Administrative Assistant School

Administrative Assistant I School 12 Month

Responsibilities:

• Serve as primary clerical support to the principal and staff; serve as receptionist and telephone operator; prepare and maintain files and records; assist students and parents.
• Answer telephone, meet the public and provide information.
• Register students, verify data, answer questions, type schedules and prepare records.
• Process withdrawing students and forward records.
• Type letters, memos, reports, bulletins, requisitions, invoices, schedules, manuals, student files and records.
• Operate standard office machines including word processor and computer.
• Post information from standardized sources to various control records.
• Compose and type letters and memoranda in conformance with school policies and from brief instructions.
• Prepare and update school schedules.
• Enter pentamation data and produce results.
• Compile and prepare daily attendance, discipline, safety, student‑teacher reports, etc.
• Process incoming and outgoing mail.
• Monitor office traffic including students in time‑out, early dismissals, and missed bus.
• Make morning, afternoon and periodic announcements.
• Oversee office equipment maintenance; maintain inventory of office machines, equipment and supplies.
• Assist at school functions as required.
• Assist with bookkeeping function when required.
• Maintain various manuals and computer school, pupil, teacher and program files.
• Prepare and maintain payroll, leave and personnel files.
• Administer minor first aid in absence of school nurse.
• Order print shop forms and supplies.
• Perform related tasks as required.

Knowledge, Skills and Abilities:

General knowledge of standard office practices, procedures and equipment; business English, spelling and arithmetic; school system routine, personnel procedures and record keeping; basic first aid practices; skill in the use of computer equipment; ability to develop and follow detailed work procedures; ability to type accurately and at a reasonable rate of speed; ability to establish and maintain effective working relationships with associates, students and the general public.

Education and Experience: Any combination of education and experience equivalent to graduation from high school supplemented by courses in bookkeeping, accounting, business and similar subjects and some general office experience involving the maintenance of complex financial records.

FLSA Status: Non‑exempt

Salary: $39,582 to $50,773 Per Year

AA/EOE Statement: This employer does not knowingly discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, or national origin.

• Citizenship, residency or work visa required.