Accounts Payable and Receivable Specialist

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The accounts payable and receivable specialist is responsible for processing and paying expense and trade payables, daily customer payment deposits, customer collections and maintain receivable integrity.

• Open mail daily as it relates to vendor invoices
• Enter invoices (trade and expense vendors) in MAS 90
• Obtain proper payment approval and backup
• Code invoices to general ledger
• Match invoice to receiver
• Obtain quantity variance approval from warehouse manager
• Run necessary reports to verify pricing and quantity variations
• Communicate with vendor any payment variations different from invoice
• Perform check runs
• Choose invoices for check run bases upon selection by Controller
• Attach backup documents to internal check stub
• Obtain signature from President for backup checks
• Communicate (via email) payment with high visibility vendors
• Cut manual checks as requested by Controller or Owner
• Maintain Invoice files and archive as necessary
• Maintain A/R files
• Maintain cash receipts in date order
• Place files in archives as needed
• Adhere to company policies and procedures
• Perform other duties as assigned by Controller or company Owners
• Process Daily Deposit
• Process mail daily as it relates to customer payments
• Copy received checks and distribute appropriately
• Prepare deposits, take deposits to bank when necessary and post payments to customer accounts

• High School graduate (Associates degree preferred) with at least one year of education above high school level and a minimum of three to five years of related experience, or a combination of education and experience.

• Proficient in computer and software skills with ease in comprehending new software as needed
• Proficient in Microsoft Excel, Word and Outlook
• Solid understanding of A/P and A/R processes
• Proficient with 10 key calculator
• Excellent attention to details
• Works well in a team environment
• Ability to maintain confidentiality information

• Must be able to sit in stationary position for extended periods of time
• Must be able to lift up to 15 lbs

Professional Office Environment