Library Support Specialist

Library Support Specialist

Full-time Support Staff – Sugar Grove Campus – Hybrid Option

• Reporting to the Student Technology and Library Services Manager, manages budgetary, purchasing, and operational functions for campus libraries.
• Assist in the management, development, monitoring, and reconciliation of the libraries’ annual budget.
• Initiate and process requisitions for library books, materials, supplies, subscriptions, and services.
• Prepare and process invoices and budget transfers, reconcile monthly departmental credit card statements, and complete fiscal year‑end reconciliation of all departmental expenditures.
• Coordinate with external vendors to obtain quotes, request documents, verify purchasing agreements and licensing requirements, and resolve billing or shipment discrepancies.
• Organize and maintain records of active library contracts, subscriptions, agreements, and renewals; monitor expiration dates to ensure timely renewals.
• Serve as a liaison between the Libraries and Finance Department, IT, and other college units.
• Provide support for departmental operations, including managing calendars, coordinating meetings, arranging travel, and submitting service requests.
• Coordinate internal and external departmental correspondence, documentation, reports, and operational updates; compile and organize data for statistical and evaluative reports.
• Develop and maintain organizational and tracking systems to monitor purchases, renewals, budget activity, and administrative tasks.
• Contribute to a collaborative culture through professional development, training, and participation in college‑wide initiatives.
• Participate in cross‑training and provide support for front‑facing library services as needed, serving as a backup during peak times or staff absences.
• Perform additional duties as assigned by the Student Technology and Library Services Manager or the Director of Library Services.

• High School Diploma required.
• Three years of experience in an academic library or related environment; experience in a budgeting or purchasing role preferred.
• Experience with accounting and budget processes and familiarity with budget software; experience with Banner or Questica preferred.
• Strong organizational and time‑management skills.
• Experience with personal computing and web‑based applications; familiarity with Integrated Library Systems (ILS) preferred.
• Ability to work independently and establish cohesive working relationships.
• Excellent customer service and interpersonal skills; strong written and verbal communication skills.
• Understanding of and commitment to the community college library’s role in serving students and the broader community.

Job

Grant Funded:
No

Compensation Range: $22.44 - $27.04 per hour

Compensation:
Determined by experience, education, and qualifications.

Work Schedule:

Monday – Friday 8:00 a.m. – 4:30 p.m.

Work Hours:

40 hours per week

Targeted Hire Date: 4/20/2026

Benefits:
Benefits information available on the benefits page.

Special Instructions:
Please attach copies of transcripts or other certifications as applicable at the time of application. Official transcripts are required if hired.

EOE, including disability and veteran.