Corporate Services Specialist

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Current job opportunities are posted here as they become available.

The Corporate Services Specialist supports the execution and day-to-day implementation of company-wide corporate policies and procedures related to corporate services, facilities operations, fixed asset management, security, and operational support. This role focuses on policy execution, documentation, tracking, and operational follow-up, ensuring that approved policies and procedures are consistently applied across the organization. The ideal candidate is detail-oriented, process-driven, and capable of supporting operational governance in a growing manufacturing and technology environment.

Support the implementation and day-to-day execution of approved corporate policies and standard operating procedures (SOPs) related to corporate services, facilities, fixed asset management, security and access control, and emergency response procedures.

Assist with maintaining policy documentation, version control, and recordkeeping.

Support internal communication of policy updates and procedural changes.

Assist with monitoring policy compliance in daily operations and flag potential gaps or inconsistencies to the Supervisor.

Support corrective action follow-up and related documentation as directed.

Execute fixed asset procedures including asset receiving, tagging, documentation, and system updates.

Maintain accurate asset records and support updates to the asset register.

Support asset movement, transfer, and disposal documentation in accordance with approved policies.

Assist with periodic physical inventory activities and reconciliation preparation.

Support the maintenance of corporate insurance documentation, including vendor Certificates of Insurance (COIs).

Assist with tracking insurance-related records and compliance documentation.

Support incident documentation and claims-related administrative coordination as directed.

Support tracking of OPEX and CAPEX expenditures related to corporate services, facilities, and projects.

Maintain cost-tracking spreadsheets and supporting documentation.

Assist with preparation of budget summaries and variance reports for Supervisor review.

Support daily corporate services and administrative operations.

Respond to internal service requests and assist with cross-functional coordination.

Support onboarding and offboarding activities from an operational perspective, including workspace setup, access coordination, and equipment preparation.

Coordinate vendor scheduling, documentation collection, and service follow-up.

Maintain organized records, logs, and reports related to corporate services activities.

Bachelor’s degree in business administration, Operations Management, Finance, Accounting, or a related field

2–4 years of experience in corporate services, operations support, administrative operations, or a related role

Proficiency in Microsoft Office, especially Excel (tracking, logs, basic reporting)

Strong attention to detail and documentation discipline

Ability to follow and execute established policies and procedures consistently

Strong organizational and time-management skills

Ability to track issues, follow up, and
** escalate
* * appropriately

Clear written and verbal communication skills

Ability to coordinate across departments and with external vendors

Service-oriented mindset with a strong sense of accountability

Comfortable working in a structured, process-driven environment

Experience supporting fixed asset tracking, insurance documentation, budgeting support, or vendor coordination

Experience in a manufacturing, technology, or multi-site corporate environment

Experience with ERP or asset management systems (SAP, Oracle, Net Suite, or similar)

Familiarity with document management platforms (SharePoint, Microsoft Teams, or similar)

Experience maintaining structured logs, trackers, or compliance records

This position will be on-site based in Sugar Land, Texas.

In addition to a competitive salary, AOI offers

• Flexible and competitive health (medical, dental, vision) plans offer employees the right options to meet individual and family needs
• Employer matching on 401(k) deferrals
• Generous PTO policy, with unused PTO payout at the end of the year
• Relocation package available within the US
• Immigration sponsor ships (Must be currently authorized to work in the US)