Executive Assistant

Job Location:

Sugar Land, TX 77478

Position Type:
Full Time

Salary Range: $50,000.00 - $80,000.00 / year

Job Category:
Other Corporate

Mobilelink USA is seeking a highly organized, discreet, and proactive Executive Assistant to provide high-level administrative and operational support to the Executive Director and CEO/Owner. This role requires a strategic thinker who can manage complex schedules, handle sensitive information with confidentiality, and serve as a key liaison across internal departments and external stakeholders. The ideal candidate thrives in a fast-paced, high-accountability environment and demonstrates exceptional judgment, attention to detail, and the ability to anticipate executive needs.

• Manage complex, high-volume calendars, including scheduling internal and external meetings, travel, and events.
• Prioritize and coordinate shifting demands while ensuring alignment with business objectives.
• Prepare daily briefings, agendas, and meeting materials for executive leadership.
• Serve as a primary point of contact between executives and internal/external stakeholders.
• Draft, review, and manage professional correspondence, reports, and presentations.
• Screen and prioritize communications, ensuring timely and appropriate responses.
• Coordinate executive travel arrangements, including itineraries, accommodations, and expense tracking.
• Manage expense reports, invoices, and administrative documentation with accuracy and compliance.
• Track key deliverables, deadlines, and follow-ups to ensure execution of strategic initiatives.
• Handle highly sensitive and confidential information with discretion and professionalism.
• Ensure documentation, communications, and processes align with company policies and compliance standards.
• Maintain organized records of executive decisions, contracts, and key business activities.
• Support special projects and strategic initiatives on behalf of executive leadership.
• Coordinate with departments including legal, finance, HR, operations, and real estate teams.
• Assist in preparing reports, dashboards, and presentations for leadership meetings and board-level discussions.
• Plan and execute executive meetings, leadership off sites, and company events.
• Prepare meeting minutes, action items, and follow-up tracking.
• Ensure seamless logistics and execution of internal and external engagements.

• Bachelor’s degree in Business Administration or related field preferred.
• 5+ years of experience supporting C-level executives or senior leadership.
• Strong organizational and time management skills with the ability to multitask effectively.
• Exceptional written and verbal communication skills.
• High level of discretion, integrity, and professionalism.
• Proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and collaboration tools.
• Experience in fast-paced, multi-entity or retail environments is a plus.
• Ability to anticipate needs, think critically, and solve problems independently.

• Be part of a fast-growing, industry-leading wireless retailer.
• Direct exposure to executive leadership and strategic decision-making.
• Collaborative and high-performance work environment.
• Competitive compensation and benefits package.
• Opportunity for growth within a rapidly scaling organization.