Scaffold & Formwork Billing Reporting Coordinator Field Operations Sup

Job Summary

In this role, you will support scaffold and formwork billing and operational reporting for Bechtel Equipment Operations. Under guidance, you will prepare billing packages, verify supporting documentation, and assist with monthly billing, inventory, and utilization reconciliations. You will help monitor inventory transactions, note exceptions, and support data clean‑up across tools and systems. You will also update recurring reports and simple dashboards used by project and operations teams to track productivity, utilization, and cost performance.

This position works with internal stakeholders and vendors to confirm work activity and contract details, keep records organized, and follow established processes and controls. Your work will help ensure timely, accurate billing, reliable inventory record accuracy, and clear operational reporting across multiple projects and locations. This position is designated as part‑time telework per our global telework policy and will require at least three days of in‑person attendance per week at the assigned office or project.

Weekly in‑person schedules will be determined by the individual and their supervisor, in consultation with functional or project leadership.

• Assist with preparation, review, and distribution of scaffold and formwork rental billing reports.
• Help track purchase orders and assist with invoice reviews against contract terms and supporting documentation.
• Assist with monthly billing and inventory reconciliation, including checking movements, returns, credits, and rental/utilization activity.
• Help monitor inventory transactions (receipts, issues, returns, transfers), confirm backup is attached, and notify the team of items needing follow‑up.
• Assist with inventory master data updates as directed (item attributes, units of measure, status codes, project/location assignments) to improve consistency and reporting accuracy.
• Help prepare inventory data quality summaries (record accuracy, transaction aging, variance trends) and escalate recurring issues to the supervisor.
• Enter, validate, and maintain billing, inventory, and operational records and files in Bechtel systems and reporting tools; perform basic checks and organize backup documentation.
• Identify data discrepancies and elevate them for investigation and corrective action.
• Support inventory audit activities by compiling backup, confirming balances with the team, and documenting variances.
• Assist in updating spreadsheets, standard reports, and simple dashboards for operations and leadership.
• Under guidance, help prepare as‑needed reports for the operations team by pulling data, organizing it in Excel, and confirming basic accuracy.
• Assist with as‑needed tasks for the operations team, including document organization, tracking lists, and follow‑up coordination.
• Coordinate with project teams and vendors to gather information and resolve billing and inventory questions.
• Follow billing and reporting procedures using standard templates, checklists, and validation steps; flag improvement ideas to reduce errors.
• Help compile metrics and issue logs to support periodic vendor meetings and follow‑up items (accuracy, timeliness, dispute rate).
• Assist with preparations, review, and distribution of the formwork and scaffold cost allocation reports.

• High school diploma or equivalent required. Associate degree in business, accounting, construction management, logistics, or a related field preferred. 0‑1 years of related administrative, reporting, billing, inventory, or construction support experience (or equivalent internship/co‑op experience).
• Intermediate proficiency with Microsoft Office applications including Excel, Word, Outlook, and Teams.
• Strong attention to detail with the ability to prioritize work and meet deadlines.
• Ability to communicate effectively both orally and in writing.
• Ability to work well on a team, follow direction, and learn new processes and systems.

• Data accuracy skills: enter, validate, and reconcile operational and billing information.
• Basic analytical skills to spot trends, variances, and data quality…