Elementary Registrar & Attendance

Job Description – Elementary Registrar & Attendance – 2026‑2027 (260000TA)

Job Overview

The Elementary Registrar & Attendance role will perform a variety of fully proficient level clerical support tasks, including but not limited to registration, enrollment, attendance, scheduling, grades/report cards, and the withdrawal of students at all FBISD elementary campuses during peak enrollment/registration times. The position requires strong computer skills and often involves highly confidential materials. Work decisions are made in accordance with established departmental policies.

The incumbent must also demonstrate proficiency in coding of students regarding PEIMS/TSDS protocols. This position will ensure successful enrollment at all FBISD elementary school campuses.

• Process and maintain student attendance records (daily, each six weeks, and each academic grading period)
• Generate and maintain attendance data (absence verification) relating to Average Daily Attendance (ADA)
• Prepare campus for 1st and 4th six‑weeks teacher verification and six‑weeks data verification processes
• Process and maintain confidentiality with all applicable student records, including documents required for audit
• Monitor percentage in attendance (ADA report) to ensure attendance is not less than previously reported ADA (for waiver purposes)
• Perform PEIMS‑based duties and data entry pertaining to attendance‑taking protocols
• Maintain knowledge of Student Attendance Accounting Handbook (SAAH) for data proficiency
• Enter or verify enrollment of special population students for PEIMS reporting
• Verify and monitor teacher web absences daily
• Enter notes received from parents on a daily/frequent basis
• Follow the FBISD Attendance Manual's guidelines for daily, weekly, six‑weeks, and semester attendance‑taking protocols
• Perform clerical preparation of office work area: folders, organization, sign‑in sheets, file cabinet labeling, etc.
• Physically convert paper cumulative folder contents to electronic folders in SIS
• Communicate with rollover students who had less than stellar attendance in the prior year

• Monitor data inequities to ensure data quality using software approved by the District
• Enter assigned At‑Risk coding
• Enter data into Skyward (SIS) as it pertains to PEIMS TSDS attendance, enrollment, grades, and other data
• Ensure daily filing of notes and reports to create efficiency in office management
• Receive training and receipt of On Data Suite and Elevate Data Quality software access to campuses to alleviate data inequities and reduce potential audits

• Register, enroll, withdraw and monitor students daily
• Retrieve and send student records using TREx process to solidify enrollment of students
• Monitor NSO (New Student Online), respond and schedule parents quickly and obtain necessary documents needed for enrollment
• Provide entry and withdrawal comments and exit/withdrawal codes during enrollment and/or withdrawal process
• Conduct verification of residency and enter appropriate permit codes as required
• Resolve demographic discrepancies between District software and the State of Texas database (Unique Identification‑UID)
• Follow up on and/or process renewals for dual enrollments, intent to reside and power of attorney documents for non‑compliant parents
• Verify permit codes and address missing parent email addresses or physical addresses in SIS
• Schedule one‑on‑one parent conferences for enrollment, with full day appointments, even accommodating working parents with unusual work patterns via face‑to‑face or virtually (if needed)
• Complete District Immunization records process for enrollment status and communicate with campus nurse
• Reduce number of students with enrollment obligations prior to start of new school year
• Ensure proper PEIMS coding of all newly and currently enrolled students
• Check TREx daily so that records requests are received and fulfilled per FBISD and TEA requirements

• Review data needed to process report cards and progress reports for each grading period
• Utilize job aides to support academic protocols
• Properly schedule…