Administrative Assistant

Administrative Assistant – Supports efficient office operations, ensuring effective communication across departments.

• Provide administrative support to management and staff, including scheduling meetings and maintaining calendars.
• Answer and direct phone calls, emails, and other correspondence in a professional manner.
• Prepare, organize, and maintain documents, reports, and filing systems.
• Assist with data entry, record keeping, and maintaining accurate office information.
• Coordinate office supplies, equipment, and general administrative needs.
• Support meeting preparation, including agendas, materials, and meeting notes.
• Assist with travel arrangements, expense reports, and departmental coordination as needed.
• Greet visitors, clients, and vendors while providing excellent customer service.
• Maintain confidentiality of company records, employee information, and business operations.
• Collaborate with team members to support daily office functions and special projects.
• Perform additional duties as assigned.

• High school diploma or equivalent required; associate degree or administrative experience preferred.
• 0-2 years of experience in an administrative role.
• Strong organizational and time-management skills with attention to detail.
• Excellent verbal, written, and interpersonal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong customer service and problem-solving abilities.
• Ability to work independently and collaboratively within a team environment.
• Basic knowledge of office administrative procedures and equipment.
• Ability to pass pre-employment screening such as background check and MVR.

• Paid time off
• Short-term disability
• 401(k) plan with employer contribution match
• Paid life insurance
• Medical, dental, and vision coverage
• Optional long-term disability, critical illness, accident, legal, and pet coverage
• Auto and home insurance discount programs

IES is an Equal Employment Opportunity

Employer:

Minorities, Females, Gender Identity, Sexual Orientation, Individuals with Disabilities, Protected Veterans Encouraged to Apply. The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated.

IES also commits to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans.