Registrar Assistant - Dulles High School

Job Description
- Registrar Assistant
- Dulles High School (260001Q2)

Job Description

Registrar Assistant
- Dulles High School - ( 260001Q2 )

Description

Job Overview
Perform a variety of clerical support tasks. Positions involve specialized skills in support of guidance/counseling registration and records maintenance and often involve highly confidential materials. Work decisions are made in accordance with established precedents and departmental policies; however, incumbents are usually allowed to perform tasks and make more independent work-related decisions based on office and/or system-wide policies.

• Participate in the registration and withdrawal of students from assigned school; check addresses to ensure student lives within school’s boundaries
• Process incoming and outgoing transcripts
• Maintain student files such as permanent record files, course/grade files, graduation records
• Input data into data base files, retrieves data for narrative and statistical reports
• Communicate grade/course changes to faculty as required
• Assist students and parents with college application preparation
• Process diploma orders; process graduation list
• Prepare reports as requested or assigned
• May assist in obtaining/assigning substitute teachers
• Answer phone inquiries, provide information, transfer call or take message as applicable; receive/distribute mail; provide information at counter or as office receptionist
• Operate typewriter, computer keyboard, utilizing assigned word processing, spreadsheet and data-base programs; may use other computer programs
• File correspondence, records, documents alphabetically or by other assigned categories
• Operate a variety of business office equipment as required, e.g., photocopy and fax machines, scanners, calculators etc
• Assist and/or serve as back-up to other clerical/secretarial or monitor staff in the school or office setting to which assigned

Qualification Requirements

To perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities, required unless otherwise stated as preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions.

• High School Diploma or GED including or supplemented by courses in typing and office practices
• Good knowledge of business office procedures, practices, and equipment, business English and office terminology. Good knowledge of or ability to quickly learn the procedures, policies, and practices of the guidance/counseling office
• Ability to type/operate keyboard at approved rate of speed, operate personal computers and data terminals, and to complete routine memos and letters from general instructions, utilizing a wide range of application software programs and hardware available at assigned site
• Ability to maintain hard copy and data file records associated with assignment and prepare reports from such records
• Ability to operate a variety of standard and specialized office equipment, including a wide variety of computer technology, and/or to quickly learn to operate equipment, application software of the office to which assigned
• Ability to organize, categorize and file documents according to standard procedures. Ability to understand and follow oral and written instructions and to quickly learn office procedures related to assignment
• Ability to communicate clearly and concisely, both orally and in writing
• Ability to establish and maintain successful working relationships with fellow employees, central and school-based staff, students, parents, colleges, businesses and the public, tactfully and courteously, and to work harmoniously with other employees
• Some positions require ability to monitor, supervise, train, or advise clients, users of services, students, or subordinate personnel involved in routine tasks
• Some responsible office clerical experience, preferably related to assignment
• Or any equivalent combination of education and experience that would provide the above noted knowledge,…