Cash Applications Specialist

** Description*
* ** Key Responsibilities*
* Cash Application Excellence

+ Apply daily cash receipts accurately and promptly to customer accounts and invoices.

+ Investigate and resolve unapplied or misapplied payments to ensure data integrity.

+ Communicate with customers to obtain remittance details and resolve payment discrepancies (e.g., short pays, over payments, or missing remittance advice).

+ Maintain up-to-date records in Sage and leverage Growfin automation tools for accuracy and efficiency.

Process Improvement and Efficiency

+ Identify and recommend process enhancements to streamline cash application and reconciliation workflows.

+ Utilize automation and reporting tools to reduce manual errors and support productivity goals.

+ Contribute to continuous improvement initiatives aligned with company growth and scalability.

Cross-Functional Collaboration

+ Partner with Credit & Collections, Billing, and Accounting teams to resolve payment issues and prevent backlogs.

+ Support Sales and Operations by providing accurate reporting on customer payment trends and behaviors.

+ Strengthen customer relationships through proactive communication and reliability in payment processing.

Reconciliation and Reporting

+ Reconcile bank deposits and AR ledgers daily to ensure all payments are properly recorded.

+ Investigate and clear unmatched or unidentified transactions to maintain accurate reporting and cash flow visibility.

+ Contribute to weekly and monthly cash reporting for business reviews and forecasting purposes.

Professionalism and Teamwork

+ Demonstrate the highest standards of integrity, accountability, and confidentiality.

+ Maintain a positive, solutions-driven attitude in both independent and team settings.

+ Collaborate effectively across departments to achieve shared goals and uphold Prime Flight's financial health.

** Skills and

Competencies:

*
* + Self-motivated **,
** proactive, and dependable, with a strong sense of ownership.

+ Excellent analytical, critical thinking, and problem-solving skills.

+ Strong organizational and time management abilities; capable of handling multiple priorities under tight deadlines.

+ Exceptional attention to detail and commitment to accuracy.

+ Effective written and verbal communication skills, with a collaborative mindset.

+ Adaptable and composed in a high-paced, results-driven environment.

+ Proficiency in Microsoft Excel (pivot tables, XLOOKUP), Outlook, and financial systems (Sage and Growfin preferred).

+ Effective multitasker in a fast-paced, goal-oriented environment.

*
* Qualifications:

*
* + High school diploma or GED required;
Associate or Bachelor's degree in Accounting, Finance, or Business preferred.

+ Proven ability to manage large volumes of transactions accurately and efficiently.

+ 2+ years of experience in Cash Applications, Accounts Receivable, or Collections required.

Physical Requirements:

+ Work is performed in an office environment and requires the ability to operate standard office equipment.

+ Prolonged periods of sitting.

+ Strong attention to detail and a process-oriented attitude.

Additional Information:

This is a full-time, permanent position with competitive compensation and the opportunity to contribute directly to Prime Flight's financial success. The ideal candidate will bring a proactive mindset, commitment to integrity, and collaborative spirit to ensure cash application excellence in a dynamic and growing organization.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

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