Cash Applications Specialist

Key Responsibilities

Cash Application Excellence

* Apply daily cash receipts accurately and promptly to customer accounts and invoices.

* Investigate and resolve unapplied or misapplied payments to ensure data integrity.

* Communicate with customers to obtain remittance details and resolve payment discrepancies (e.g., short pays, over payments, or missing remittance advice).

* Maintain up-to-date records in Sage and leverage Growfin automation tools for accuracy and efficiency.

Process Improvement and Efficiency

* Identify and recommend process enhancements to streamline cash application and reconciliation workflows.

* Utilize automation and reporting tools to reduce manual errors and support productivity goals.

* Contribute to continuous improvement initiatives aligned with company growth and scalability.

Cross-Functional Collaboration

* Partner with Credit & Collections, Billing, and Accounting teams to resolve payment issues and prevent backlogs.

* Support Sales and Operations by providing accurate reporting on customer payment trends and behaviors.

* Strengthen customer relationships through proactive communication and reliability in payment processing.

Reconciliation and Reporting

* Reconcile bank deposits and AR ledgers daily to ensure all payments are properly recorded.

* Investigate and clear unmatched or unidentified transactions to maintain accurate reporting and cash flow visibility.

* Contribute to weekly and monthly cash reporting for business reviews and forecasting purposes.

Professionalism and Teamwork

* Demonstrate the highest standards of integrity, accountability, and confidentiality.

* Maintain a positive, solutions-driven attitude in both independent and team settings.

* Collaborate effectively across departments to achieve shared goals and uphold Prime Flight's financial health.

Skills and

Competencies:

* Self-motivated, proactive, and dependable, with a strong sense of ownership.

* Excellent analytical, critical thinking, and problem-solving skills.

* Strong organizational and time management abilities; capable of handling multiple priorities under tight deadlines.

* Exceptional attention to detail and commitment to accuracy.

* Effective written and verbal communication skills, with a collaborative mindset.

* Adaptable and composed in a high-paced, results-driven environment.

* Proficiency in Microsoft Excel (pivot tables, XLOOKUP), Outlook, and financial systems (Sage and Growfin preferred).

* Effective multitasker in a fast-paced, goal-oriented environment.

Qualifications:

* High school diploma or GED required;
Associate or Bachelor's degree in Accounting, Finance, or Business preferred.

* Proven ability to manage large volumes of transactions accurately and efficiently.

* 2+ years of experience in Cash Applications, Accounts Receivable, or Collections required.

Physical Requirements:

* Work is performed in an office environment and requires the ability to operate standard office equipment.

* Prolonged periods of sitting.

* Strong attention to detail and a process-oriented attitude.

Additional Information:

This is a full-time, permanent position with competitive compensation and the opportunity to contribute directly to Prime Flight's financial success. The ideal candidate will bring a proactive mindset, commitment to integrity, and collaborative spirit to ensure cash application excellence in a dynamic and growing organization.