Union Supervisor

Position: Union Benefits Supervisor
Job Summary The Union Benefits Supervisor will be responsible for overseeing a team of 3 to 5 Union Benefits Analysts for our union areas in the West, Central, and/or East as well as being responsible for multi-state union processing and reporting of fringe benefits based on Collective Bargaining Agreements (CBA) and maintaining rules in the Entitlement Management System (EMS) for one or two of the larger and more complicated union areas.

The union segment requires a different approach when processing union payments based on the numerous union contracts that ABM is involved with on a yearly basis. A successful candidate will have strong leadership, communication, and analytical skills and the ability to build and maintain relationships with Accounting/Finance, Revenue Billing, FP&A, Human Resources, Legal, Labor Managers, and Operations at ABM along with Union Representatives or Fund Representatives will be crucial.

Education and Competencies

* 4-year college degree required

* Supervisory and management experience desired

* Strong MS Excel skills

* Union benefit experience preferred

* Understanding of payroll processing requirements is a plus

* Demonstrated organization and high level of analytical and quantitative skills

* Strong project management, analytical, and problem-solving skills

* Commitment to teamwork through relationship-building, reliability, and collaboration

* Must be detail oriented and have strong analysis and communications skills

* Possess a positive attitude with a strong desire to learn

* Ability to work within deadlines and on multiple projects concurrently in a fast-paced environment

Primary Responsibilities

* Help recruit, supervise, and lead the union processing team with a focus on continuous improvement and staffing development

* Obtain renewed Collective Bargaining Agreements (CBA) from Operations or Legal Team to update expired rules for all companies in all systems

* Work with our analyst to create and setup new union codes as new Collective Bargaining Agreements (CBA) are obtained

* Maintain and update union benefit rules in the Entitlement Management System (EMS) and perform routine audits of these rules and guide/train the team as needed

* Work closely with our FP&A and Benefits Accounting team to ensure all union payments are recorded timely and accurately and assist with month-end financial close and questions

* Work with the Union Audit Manager as needed to gather necessary documents required for analysis with detailed review of audit periods for each employee to present findings and ensure all union audits are tracked accrued timely & accurately

* Communicate with union and/or fund representatives to ensure timely processing of payments and oversee any union audit requests

* Review and approve new union code(s) created by the team

* Maintains knowledge and understanding of union Collective Bargaining Agreements

* Process union payments per Collective Bargaining Agreement (CBA) entitlements

* Review and compare monthly invoices from the union to ABM's calculated invoices

* Reconcile monthly accruals versus payments and research any discrepancies

* Perform routine review and analysis of employer and employee cost sharing of union benefits

* Assist in annual Year-End Multi-Employer reporting to our SEC team as needed

* Communicate with Accounting, local HR, Payroll, and Operations to resolve issues with the processing of union payments.

* Perform routine review and analysis of the Union roster's compared to ABM's employee union roster

* Assist with month-end financial close and questions relating to union benefits

* Comply with HIPAA Rules and Regulations

* Special projects and other duties as assigned

* Job duties or responsibilities may be modified as needed to reflect changing priorities and/or work conditions with ABM.