IT Asset Management Specialist

Manage the full lifecycle of all IT assets – hardware and software – ensuring accurate inventory, license compliance, cost efficiency, and alignment with business needs. This is a full-time, on-site position responsible for maintaining the asset management system, performing software audits, managing licenses and subscriptions, and supporting IT contract activities.

• Maintain and administer the IT asset inventory system with 100% accuracy.
• Track and update all hardware assets (desktops, laptops, servers, peripherals, networking equipment, mobile devices, printers) from acquisition to retirement.
• Conduct regular software audits to validate installations, usage, and compliance against licenses.
• Manage software licenses and subscriptions, including renewals, entitlements, optimization, and cost tracking.
• Review and recommend hardware models and configurations that meet business requirements and technology standards.
• Coordinate with IT and finance to ensure contracts, warranties, and service agreements align with inventory records and business needs.
• Resolve discrepancies between physical and system inventory through audits and reconciliations.
• Generate regular reporting on asset health, utilization, compliance, and cost trends.
• Establish and document asset management best practices and procedures.

• Bachelor's degree in information technology, Computer Science, Business, or related field (or equivalent experience).
• 3+ years’ experience with IT asset tracking, software licensing management, or inventory systems.
• Proficiency with asset management tools (e.g., Atera, Fresh service, Service Now, Lansweeper).
• Strong analytical and detail orientation; ability to reconcile and validate complex datasets.
• Basic understanding of software licensing models (perpetual, subscription, user vs device).

• Certification in IT Asset Management (e.g., IAITAM, Certified IT Asset Manager) or related ITIL training.
• Experience with in medium-to-large enterprise environments.

• Accuracy and attention to detail
• Process and documentation discipline
• Ability to work independently and prioritize tasks
• Cross-functional collaboration

Typical business hours with occasional after-hours requirements