Marketing and Administrative Coordinator

Marketing and Administrative Coordinator

Sugar Land, TX | Full-Time | On-Site

We are looking for a Marketing and Administrative Coordinator to own our marketing execution, internal communications, and company-wide materials. This role reports directly to the President and plays a key part in how Systel presents itself, both externally to customers and partners, and internally to our team. This is a hands‑on role where you'll manage social media, keep our website and intranet current, coordinate trade shows, maintain marketing collateral, and support company‑wide initiatives.

You are an organized, proactive professional who thrives at the intersection of marketing and administrative coordination. You are passionate about clear communication and keeping things running smoothly, balancing creative content work with the operational details that make it all happen. You are confident managing multiple projects simultaneously, whether drafting social media posts, coordinating trade show logistics, or updating company presentations for leadership.

You collaborate naturally across departments and don't shy away from rolling up your sleeves to tackle whatever needs doing, from ordering business cards to maintaining the company intranet. You are detail‑oriented, self‑directed, and energized by seeing your work make a visible impact on how the company presents itself internally and externally.

Marketing & External Communications

• Manage Systel's social media presence, primarily Linked In—drafting posts, scheduling content, and monitoring engagement
• Keep our website current with news, product updates, and fresh content
• Create and maintain marketing collateral: capability briefs, one‑pagers, brochures, and sales support materials
• Manage company swag—sourcing, inventory, and fulfillment
• Coordinate with vendors: printers, promotional item suppliers, photographers
• Support employer branding efforts including Linked In company page and careers content

Trade Shows & Events

• Own trade show logistics end-to-end: registration, booth setup, signage, materials shipping, and post‑show follow‑up
• Coordinate attendee logistics and ensure team members have what they need
• Maintain trade show calendar and track deadlines

Internal Communications

• Maintain and update Mission Control, our SharePoint-based intranet
• Draft and distribute internal announcements and company communications
• Keep org charts, templates, and company materials current
• Support company culture initiatives including core values recognition programs

Administrative & Project Support

• Update and maintain recurring company presentations (All Hands Meetings, board materials, etc.)
• Coordinate business card orders and maintain branded templates
• Manage photography needs: headshots, facility photos, product images
• Build and organize a media library of approved images and assets
• Track marketing‑related subscriptions, renewals, and vendor relationships
• Take on ad hoc projects as assigned by the President

Customer Relationship Support

• Coordinate customer appreciation efforts: holiday cards, thank‑you notes, milestone gifts
• Maintain customer contact lists and key relationship information

• 2+ years of experience in marketing coordination, communications, or administrative roles
• Strong written communication skills with ability to adapt tone for different audiences
• Proficiency with Microsoft 365 (Word, Excel, PowerPoint, SharePoint)
• Experience managing social media for a business or organization
• Highly organized with ability to manage multiple projects and deadlines
• Self‑directed and able to work independently while keeping leadership informed

• Experience in B2B, manufacturing, or defense/aerospace industries
• Familiarity with trade show logistics and event coordination
• Basic graphic design skills (Canva, Adobe Creative Suite, or similar)
• Experience with SharePoint administration
• Experience with website content management systems

Impact: Your work matters daily. You'll shape how Systel presents itself to customers, partners, and our own team. This isn't a role where your work disappears into a corporate machine.

Ownership: …