Payroll​/Administrative Assistant

Payroll/Administrative Assistant

Sullivan School District C-2 Central Office - Sullivan, Missouri Open in Google Maps

This job is also posted in Sullivan School District

Job : 5882756

Final date to receive applications: Posted until filled

Posted: Aug 12, 2026 5:00 AM (UTC)

Starting Date: To Be Determined

SUMMARY: To provide clerical/technical support to the Superintendent in the preparation of the District’s accounting procedures.

Salary:
Commiserate on experience. See salary schedule on district website for more information.

ESSENTIAL DUTIES AND RESPONSIBILITIES Other duties may be assigned.

• Process payroll data for all school district employees and maintain accurate, up-to-date files of all payroll information.
• Track new hire and termination information in the human resource information system and enter into school accounting software
• Report new hires to the Missouri Department of Labor
• Monitor and report deferred comp payments (403b, 457, Roth)
• Monitor time clock punches and absences for all hourly employees
• Maintain and enter absences and vacations for all employees into the payroll system
• Collect and monitor substitute hours to stay in line with government regulations for insurance eligibility
• Submit monthly retirement reports to Public Retirement System (PSRS/PEERS)
• Records new or changed pay rates in payroll software in compliance with the approved budget
• Compute pay according to district policy.
• Interprets company policies and government regulations affecting payroll procedures.
• Prepare, verify and distribute checks.
• Balance payroll and withholding accounts
• Maintains employee insurance records.
• Balance and submit monthly insurance billings.
• Works closely with our insurance consortium on open enrollments and changes that affect our employees and retirees and keep them informed of changes.
• Prepare required monthly, quarterly, and annual governmental reports such as 941’s, unemployment reports, W-2s, 1095s, etc.
• Prepare and submit electronic deposits to the bank
• Prepare and process garnishments
• Assist new employees with the completion of payroll forms and access to payroll software (Software Unlimited, I-Solved, and Smartfind).
• Track FMLA days in software.
• Maintain and enter new orders for the Community Foundation Of Ozarks
• Complete Verification Of Employment requests
• Answer phones, buzz in the front door, and assist visitors
• Perform general office duties for Central Office:
  • Sort inter-campus mail
  • Process incoming and outgoing mail
• Stamp, sort, and deliver to the post office all district regular out-going mail under 3 lbs.

SUPERVISORY RESPONSIBILITIES:

None

QUALIFICATION REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

EDUCATION AND/OR

EXPERIENCE:

• High School Diploma or equivalent, including courses in bookkeeping
• At least one year of related experience and/or training

COMMUNICATION

SKILLS:

• Ability to write reports, business correspondence, etc.
• Ability to effectively present information and respond to questions from administrators, students, staff, and the general public consistent with the duties of this position.

MATHEMATICAL

SKILLS:

• Ability to work with mathematical concepts such as probability and statistical inference.
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY:

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists consistent with the duties of this position.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form consistent with the duties of this position.

TECHNOLOGY:

• Competent with computer skills, including web browsing, email, word processing, and the Google platform.
• Must have the ability to learn and utilize new software programs as systems are upgraded.
• Utilize smart boards, projectors, copy machines, faxes, and…