Administrative Assistant II; In-Plant

Administrative Assistant II

Responsible for coordinating the office clerical needs. Coordinating with project managers to assure project clerical needs are met within schedule requirements. Duties also include typing of routine letters, purchase requisitions, material requisitions and miscellaneous correspondence. Responsible for answering phone, transferring calls and messages.

Office coordination

Responsible for answering phones, transferring calls and messages

Mail - incoming and outgoing

Faxes - incoming and outgoing

Routine clerical duties

Perform other job-related duties as assigned

High School Diploma or equivalent (G.E.D.) with at least six (6) years of experience in a clerical role or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Valid Driver's License

Professional appearance

Good oral and written communication skills

Intermediate to advanced skills in office related software packages, and computer database understanding and proficiency

Confidentiality

Ability to reach, stand, walk, finger, grasp, feel, talk, hear, see and to perform repetitive motions.

Sedentary Work:
Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.

The administrative assistant II will provide administrative support to the Leak Detection and Repair (LDAR) team, helping manage PSV recertification activities and related documentation. This is a full-time, office-based role supporting technicians and planners with organizational and data management tasks.

Review and print P&IDs for scheduled PSV work in coordination with LDAR Technicians and Scheduler/Planners

Upload and maintain PSV certification records in Maximo work orders

Assist with document management and administrative tasks related to PSV recertification programs

Provide general clerical and organizational support to the LDAR team

Perform other duties as assigned

Strong computer and organizational skills

Attention to detail and ability to manage documentation accurately

Experience with Microsoft Office and document management systems preferred

Ability to work independently in a fast-paced office environment