Administrative Support Specialist Ii - Sheriff

Administrative Support Specialist II - Sheriff

The purpose of the class is to perform a variety of routine-to-moderately complex clerical work in the preparation and maintenance of department records, to perform a variety of clerical tasks as assigned, and to provide professional and courteous customer service at all times. The class is given a general outline of work to be performed and is free to develop work methods and sequences;

work is reviewed periodically by supervisor.

Essential job functions include preparing, processing, copying, indexing, filing, transmitting, and maintaining various department documents. Ensuring the security and confidentiality of files as appropriate. Maintaining records, preparing forms, verifying information, and resolving moderately complex problems. Typing letters, memos, and other correspondence for the appropriate office or department. Responsible for the hard copy or electronic filing system within the office in terms of categorizing, classifying, and organizing information and data.

Examining documents created by other administrative support staff for accuracy as assigned. Preparing Magistrate Court papers (i.e. Restraining Orders, Writ of Ejectments, Subpoenas, Pickup orders, Rule to Vacate, Summons and Complaints); processing expungement requests; processing court papers for service; pulling files for grand jury; creating case files; processing and filing police reports; notarizing and sending affidavits to courts, attorneys, etc.;

processing attorney requests such as for discovery or subpoenas; collecting money for Incident Reports; conducting background checks; and preparing non services for Juror Summons. Inventorying citations and warnings that are written by Dorchester County Sheriff's Office; delivering to the appropriate court; and upon their dispositions, submitting transmittals to the South Carolina Department of Motor Vehicles (SCDMV). Recording and coordinating therapeutic transports for psychiatric patients.

May collect fines and payments; issue receipts. May be required to purchase and maintain office inventory such as paper, pens, toner, etc. May tabulate, post, and verify information as requested. May assist in departmental budgeting. May answer telephone and direct visitors to the appropriate location. Assists co-workers with clerical duties as necessary. Performs other related job duties as assigned.

All County employees are considered public servants for the citizens of Dorchester County. When requested before, during, or after an emergency event, County employees are expected to work and serve the public in coping with the emergency.

Education and experience:

High school diploma or GED. Requires at least two (2) years of related work experience. Special qualifications:
None.

Work environment:
Work is performed in a relatively safe, secure, and stable work environment. Position type and expected hours of work:
This is a full-time position; typical work hours and days are Monday through Friday, 8:30 a.m. to 5:00 p.m. Some flexibility in hours is allowed, but employees must be available during the "core" work hours of 9:00 a.m. – 4:00 p.m. and must work 40 hours each week to maintain full-time status. E.O.E. Dorchester County does not discriminate based on race, color, national origin, gender, religion, age, disability, or military service in employment or the provision of services.