Executive Assistant; PT

Unity is seeking a part-time Executive Assistant to support two senior leaders across Talent Acquisition, Workplace Experience, and Compensation. This role reports to Unity's Manager, Executive Assistant, who supports the Chief People Officer. We are looking for an experienced, highly motivated professional with exceptional written and verbal communication skills, a stellar interpersonal demeanor, and the ability to work independently and solve problems quickly.

As a strategic partner and first line of communication for our leaders, you will work closely with company executives, recruiting operations (and sometimes candidates), fellow assistants, and employees across the company to ensure a smooth, effective workflow for your Executive partners and their teams. You will anticipate needs, surface issues early, and lead solutions that enable the success of Unity’s executives and the teams they lead.

You will coordinate across global time zones, manage priorities, and streamline meetings and communications so leaders and their teams can focus on high‑impact work.

• Operate with initiative in a fast‑paced, global environment; support leaders across different time zones as necessary.
• Serve as the first line point of contact; maintain clear, timely, and professional communication.
• Partner with executives, peers, cross-functional teams, and external vendors/clients to drive outcomes.
• Own complex, high-volume calendars across global time zones; resolve conflicts and align priorities.
• Set agendas and organize team Town Halls, clarify objectives, and prepare leaders for meetings with minimal direction.
• Arrange and optimize complex global travel logistics (flights, routes, hotels, ground transport); proactively adjust plans.
• Collect receipts for all business‑related expenses from executives and submit expense reports in a timely manner.
• Plan, coordinate, and oversee logistics and budgets for team off‑sites and special events.
• Track tasks, deadlines, and action items; anticipate needs and proactively surface risks.
• Review and edit documents, presentations, and spreadsheets as requested.

• 4+ years supporting senior executives in high‑growth, fast‑paced environments.
• Exceptional communication and relationship‑building; proven cross‑functional influence and alignment.
• Expert calendaring and priority management skills across global time zones.
• Advanced global travel coordination and end‑to‑end Travel and Expense management (multi‑country, multi‑currency, policy compliance).
• Event planning and logistics for on‑sites/off‑sites (venues, vendors, AV, catering, budgets).
• High integrity, discretion, and sound judgment with confidential information.
• Proactive, organized, and deadline‑driven; thrives in ambiguity and in team settings.
• Proficiency In:
  Google Workspace, Microsoft Office; comfortable with Slack/Workday and expense platforms; quick to learn new tools.

• Advanced proficiency in Google Workspace, Microsoft Office, Slack, Workday; experience with complex multi‑country expense reports.
• Desire to optimize tasks via Claude or Gemini. Self‑learner of AI methods to manage workload efficiently.
• Proven ability to create/improve administrative processes and drive cross‑functional initiatives and goal alignment in high‑growth settings.
• Scope and time‑zone flexibility: experience supporting multiple executives; comfortable managing meetings across time zones and working outside the local time zone when needed.
• Experience organizing team social events; collaborating with a diverse, open, and inclusive approach.

We determine the hourly compensation range for this role based on your primary work location.

Zone A: $36.25/hr - $54.42/hr USD gross

Zone B:…