Accounting Manager

New Jersey - 1/2 days a month in the office. Very Flexible working arrangement.

$90,000 - $110,000 plus bonus and leading benefits.

The Finance Manager / Accounting Manager will be responsible for the day-to-day financial operations with a focus on Quick Books Online, project-based accounting, financial reporting, expense coding, invoice follow-up, job setup, and coordination with the company's outside accounting firm.

This is a hands-on role for someone who is highly organized, detail-oriented, and comfortable working in a fast-moving agency and professional services environment. The ideal candidate has experience with project-based accounting and understands how agency work is estimated, billed, tracked, and reported.

• Manage daily financial activity in Quick Books Online, ensuring records are accurate, timely and properly maintained.
• Maintain the chart of accounts, vendor records, customer records, project/job records, and supporting documentation.
• Code expenses accurately by company, client, project, department, and expense category.
• Reconcile bank accounts, credit cards, and other financial accounts on a regular basis.
• Maintain clean, organized, and auditable financial records.

• Set up and maintain new client job numbers and project records.
• Track project-related revenue, expenses, pass‑through costs, vendor costs, and internal allocations.
• Support project-level reporting, including budget tracking, job profitability, and variance identification.
• Work with internal teams to ensure projects are properly set up, tracked, invoiced, and closed out.
• Help leadership understand financial performance by client, project, and business unit.

• Prepare monthly reports, including P&L; statements, balance sheet summaries, cash flow reporting, receivables/payables summaries, and project-level reports.
• Support month-end and year-end close in coordination with the outside accounting firm.
• Support client invoicing and ensure invoices are accurate, timely, and aligned with project scopes, contracts, and billing schedules.
• Follow up on outstanding invoices and help manage accounts receivable.
• Track vendor invoices, confirm proper coding, prepare payments for approval, and monitor cash inflows and outflows.

• Serve as the day-to-day contact for the company's outside accounting firm.
• Provide documentation, reconciliations, reports, and supporting information as needed.
• Support tax preparation, annual filings, and other accounting firm requests.
• Recommend improvements to reporting, expense coding, job setup, invoice tracking, and project accounting processes.
• Help establish consistent financial workflows and related companies.