Sr. Project Coordinator Job Summit area,New Jersey USA,Administrative/Clerical

Job Description:

The Sr. Project Coordinator position provides project coordination and executive administrative support for executive leaders and/or their respective leadership teams. As such, the role of the Senior Project Coordinator works as an extension of their executive leader(s) and their teams in this regard. Importantly, this position will play an important role in coordination of key Cell Therapy Operations being led by the Strategy and Business Operations Team.

The Senior Project Coordinator is expected to perform their duties with a high degree of independence while exercising expert judgment to address matters on behalf of the respective executive and/or their teams, with minimal mistakes and errors.

This level of performance includes, but is not limited to the following:

Thinking and acting proactively on behalf of the executives and their teams to ensure the smooth running of projects and day-to-day activities as well as the overall functioning of their office.

The ability to think ahead and anticipate and resolve problems before they occur.

Resolve issues independently and proactively.

Represent the executive and/or their teams externally with a high degree of professionalism.

Have the ability to multi-task and prioritize highly diverse, time-sensitive and often complex projects, activities and tasks with minimal supervision.

In this role, duties of the Senior Project Coordinator will also involve high level contacts and exposure to confidential material necessitating the use of tact, diplomacy, discretion and judgment. It is essential that the candidate have the proven ability to remain poised and focused in a fast-paced, high business impact working environment at all times.

Lastly, this position will work collaboratively with the rest of the Cell Therapy Organization and will work, as appropriate, to back-up and supplement any overflow needs of the Cell Therapy Organization.

Responsibilities (include, but are not limited to):

Serve as project coordinator for key projects scoping Cell Therapy Operations.

Managing logistics related to project timeline.

Supporting development of meeting materials and PowerPoint presentations.

Generating/collecting project-related data and organizing effectively to enable analysis by project team.

Identify reporting needs and generate project-related metric and trend reports on a periodic basis to support team (i.e., Quality Council, Value Stream LT).

Proactively monitor project timeline to assist coordination of activities that help prepare project team to achieve key milestones.

Maintaining and reconciling project budget and expenses.

Leverage administrative support across our organizations to work as an integrated team and raise the bar for all our administrative staff.

Addresses correspondence, manages calendars, schedules meetings, conferences, and events, makes travel arrangements, maintains accurate departmental records, and on-boards & off-boards contractors and employees.

Proactively looks ahead at schedules, events, and needs of manager/team, anticipates conflicts, problems and issues, and takes appropriate steps to produce desired outcomes.

Responsible for departmental status reporting and updating of various SharePoint sites and other tracking documents.

Prioritizes activities and takes prompt action based on an understanding of departmental objectives and business needs.

Ensure manager's preparedness for meetings (e.g., assemble meeting materials & pre-reads).

Prioritize and complete support requests in a timely manner (i.e. issues with IT, systems, facilities, etc.).

Independently researches more complex inquiries and responds or escalates inquiry, recommending solutions as appropriate.

Maintains professional and technical knowledge by remaining current with Client continuous learning modules.

Qualifications:

Need High School diploma or Associate or Bachelor degree.

8 years administrative, project coordinator or comparable experience; prior Client and Executive Associate Experience preferred.

Advanced proficiency with Microsoft Suite (Outlook, Word, Excel, PowerPoint). Knowledge of Client Systems and Processes preferred.

Has strong organizational skills,…