Project Manager - Facilities and Coordination

Overview

We are seeking a highly organized and execution-focused Program/Project Manager to support cross-regional portfolio initiatives across multiple sites. This role will be responsible for driving the execution of strategic initiatives already defined by leadership, ensuring projects are delivered on time, aligned with objectives, and executed using consistent methodologies. The ideal candidate will act as a central PMO resource, coordinating efforts across functions, sites, and vendors to optimize services, streamline operations, and reduce operating costs at scale.

• Oversee and coordinate multiple projects across various sites within a regional portfolio
• Drive execution of initiatives such as site consolidations, retrofits, and operational optimization projects
• Track project timelines, milestones, risks, and dependencies to ensure on-time delivery

• Ensure all projects adhere to standardized project management methodologies and governance practices
• Maintain visibility across the entire portfolio, identifying interdependencies and potential risks
• Provide regular status updates and reporting to leadership

• Partner with internal stakeholders to gather information and enable project progress
• Identify key stakeholders required for each initiative and facilitate effective communication and alignment
• Serve as the point of coordination between strategy and execution teams

• Support initiatives aimed at improving service delivery and reducing operating costs across sites
• Analyze existing processes (e.g., maintenance operations) and help define project plans for optimization
• Contribute to the development of scalable, standardized approaches across locations

• Coordinate with external vendors and suppliers to support project delivery
• Integrate vendor timelines and deliverables into overall project plans
• Ensure alignment between internal teams and external partners

• 5-10 years of experience in project management, program management, or PMO roles
• Experience managing cross-site or multi-regional initiatives preferred
• Open to candidates at a slightly more junior level (e.g., Project Coordinator) with strong potential

• Background in facilities management, site operations, EHS, or facilities-related IT strongly preferred
• Ability to effectively liaise with technical and operational teams

• Strong organizational and coordination skills with a focus on execution and delivery
• Experience supporting project planning, tracking timelines, and managing dependencies
• Familiarity with PMO frameworks, tools, and best practices

• Experience working with external vendors and suppliers in a project coordination capacity
• Ability to incorporate vendor activities into broader project plans

• Excellent stakeholder management and communication skills
• Strong attention to detail and ability to manage multiple priorities
• Proactive problem-solving and ability to navigate ambiguity
• Collaborative mindset with ability to work across functions and geographies

Specialist Staffing Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.