Administrative Assistant

The purpose of the class is to provide responsible administrative and clerical support to ensure effective and efficient office operations in assigned unit or division of the Department; to assist with administrative support functions, such as preparing and handling invoices, researching, compiling data, handling general projects, generating reports, and perform related work as required. The class works within a general outline of work to be performed, and develops work methods that are general in nature and for which there are precedents.

Work is performed under general supervision.

• Provide administrative and clerical support to the assigned unit supervisor, performing such duties as scheduling meetings and appointments, maintaining calendars, composing routine memos and letters for supervisor’s signature, transcribing minutes, typing memos and correspondence, and compiling information as requested.
• Answer the telephone; provide information and assistance as requested; forward calls to appropriate staff; greet and assist office visitors; provide professional, courteous customer service at all times.
• Assist in coordinating division/department activities with those of other divisions, departments, agencies, and other professionals as appropriate; research and provide agencies and individuals with department information as requested and as appropriate.
• Perform basic bookkeeping work as required, including receiving and recording various payments, managing petty cash, preparing requisitions, balancing and reconciling cash drawer, and reviewing basic financial records and receipts for accuracy and completeness.
• Maintain effective record‑keeping systems; enter data into the computer and assist in maintaining accurate databases; prepare spreadsheets.
• Collect and compile data as requested; prepare, gather, and assemble information as necessary for special projects.
• Maintain petty cash and other office accounts as assigned, receive and record fees from customers.
• Assist co‑workers with various administrative and clerical duties as necessary; collect and compile data as requested; prepare, gather, and assemble information as necessary for special projects.
• Assist in maintaining accurate, up‑to‑date and confidential department personnel records, including but not limited to general employee files, personnel action forms, performance evaluations, insurance benefits and workers’ compensation records and claims.
• Perform other general clerical work as required, including but not limited to compiling data for reports, copying and filing documents, entering and retrieving computer data, processing daily mail, disseminating memos and information to department staff, ordering office supplies and maintaining inventory records, maintaining lists and logs, etc.
• Receive and respond to employee/public inquiries, concerns and complaints and requests for assistance in areas of responsibility.

• High school degree or GED and 1 to 3 years of experience; or associate’s degree, vocational technical degree, or specialized training equivalent to satisfactory completion of two years of college education with emphasis in office management, secretarial science, business administration or a closely related field.
• Valid state driver’s license.
• May be required to possess or obtain Notary Public certification.

Minimum: $17.85

Richland County is an equal opportunity employer.