Office Manager II​/Campus Finance Specialist

Job Description

Supports the principal and ensures that all aspects of the office operations meet the needs of the administration, staff and students, where applicable. Performs various routine-to-moderately complex bookkeeping and clerical work to ensure efficient and effective school fiscal operations. Provides assistance to supervisor, co‑workers, students and the general public as required.

• Ensure professionalism and confidentiality in all aspects of staff, parent, student and community relations.
• Ensure that the office runs smoothly and that essential functions are clearly assigned to staff as approved by the principal/department head.
• Ensure that school and district policies are being followed by all office staff.
• Manage all aspects of projects, as assigned.
• Open the building/office daily.
• Substitute ensure that all paperwork is accurately completed and submitted on time to the payroll department on all absent employees and their substitutes.
• Keep attendance records for staff.
• Supplies ensure updated inventories of office supplies and replacements as needed.
• Maintenance ensure that all office equipment and building maintenance needs are met.
• Support the principal/department head's work with personnel records.
• Support the principal/department head's communications efforts with both internal and external audiences.
• Manage the updating and distribution of employee and discipline handbooks at least annually.
• Maintain office files and records.
• Make travel arrangements for staff.

• Obtains price quotes and verifies available funds for equipment, supplies and materials; prepares electronic purchase orders; processes invoices for payment.
• Communicates with vendors as needed to obtain pricing and availability information, expedite orders and resolve billing discrepancies.
• Manages the use of procurement cards and electronically reconciles transactions in the card management program.
• Collects, receipts, records and deposits various school revenues; prepares billing invoices as required; maintains individual accounts as assigned, including pupil activity accounts.
• Maintains accurate and up-to-date ledgers and other financial records; prepares periodic financial reports as required by the school and district; balances imprest account bank statements.
• May perform routine bookkeeping and reporting duties for assigned grants.
• Processes reimbursement requests, travel vouchers, travel requests, etc.
• Records the receipt of equipment and supplies electronically.
• Prepares records for internal and external audits.
• Orders, dispenses and takes inventory of school supplies.
• Assists supervisor and other department staff by performing a variety of clerical duties, which may include but are not limited to typing routine reports and correspondence, copying and filing documents, collating materials, sending and receiving faxes, maintaining logs and lists, processing daily mail, distributing staff paychecks and direct deposit notifications, etc.
• Interacts and communicates with a variety of individuals and groups, which may include the immediate supervisor, other school administrators and staff, district staff, students, parents/guardians, sales representatives, various outside organizations and professionals, and the general public.
• Performs computer data entry to record and retrieve information; generates spreadsheets and other computer reports as required.
• Answers telephone to provide information, take messages, or transfer calls.

Performs other related tasks as assigned by the Principal, Superintendent or other district office administrator as designated by the Superintendent.

• Minimum High School diploma plus five years demonstrated progressively responsible office experience.
• Associate's Degree is preferred.
• Bilingual preferred.

To perform this job successfully, an individual should be proficient in the use of Microsoft Office products including Word, Excel, Outlook and PowerPoint. Ability to use the Internet for research applications. Minimum of 60 wpm. Database management skills are desirable. Must possess working knowledge of…