Administrative Coordinator II

Administrative Coordinator II - Legal Filings Clerk:

The purpose of this job is to assist in the Clerk's Office by performing routine and complex legal clerical work and providing excellent customer service to the public. The Clerk's Office of the Public Service Commission assists the Commissioners with managing the administrative, non-judicial functions and maintenance of the Commission records. Specific duties include but are not limited to the following:

• Provide professional and courteous customer service at all times to both staff and general public either by telephone, electronically, or face-to-face. Respond to questions regarding PSC procedure; provide information and material as necessary.
• Prepare, process and file documents, ensuring compliance with all applicable policies, procedures, laws, regulations, and standards of accuracy and professional customer service. Accept pleadings, applications, motions and other legal documents for filing; checks documents for proper format and completeness.
• Drafts, types, revises, processes, copies, files, transmits and/or distributes a variety of forms, records, reports, legal documents, notices and correspondence.
• Prepare, process, index, file, transmit matter documents and records, which may include but are not limited to applications, notices, calendars, pleadings, certificates of service, motions, directives, orders.
• Enter case information into smart-sheets record-keeping system, retrieve information as needed, and ensure record security.
• Maintain strict confidentiality of records.

An associate degree in related field and (3) three years of professional experience in either a Clerk of Court, Regulatory or Law Office environment.

• Able to work in a team environment where all clerk's office staff can back up each other and perform their duties if needed.
• Ability to communicate effectively with excellent verbal and written skills.
• Knowledge of modern office practice, procedures and operation of standard office equipment.
• Must have strong editing and proofreading skills and have excellent multitasking ability.
• Must be able to work in a team environment with capacity to adapt with an ever-changing regulatory environment.
• Must be willing to lend a hand to any PSC staff member if needed.
• Requires proficiency in Microsoft Office Suite and Microsoft Windows, and ability to quickly learn web-based programs and databases.
• Well organized and able to independently coordinate diverse functions and duties.

Applicants indicating college credit or degree(s) on the application will be required to bring a copy of college transcript to the interview. A copy of the transcript may also be uploaded as an attachment to the application, if required by the hiring department or if desired by the applicant. Please note that some areas of the Agency may require an official, certified copy of the transcript prior to hiring or within a specific timeframe required by that area, after hiring.

Failure to produce an official, certified transcript may result in not being hired or termination.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.