Administrative Assistant to Board of Education; Part-Time

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Openings as of 7/25/2026

Administrative Assistant to the Board of Education (Part-Time)

• Position Type:
  Classified Staff
• Date Posted: 7/22/2026
• Location:
  
  DISTRICT OFFICE

Provides comprehensive administrative support to the principal, department head or other administrative personnel. This position is responsible for receiving phone calls, correspondence, deliveries, visitors and volunteers and responding and referring appropriately as well as preparing materials for distribution and submission of maintenance work orders. This position must comply with and maintain knowledge of all policies and regulations pertinent to the district, school and/or department.

(Alternate position titles include Administrative Assistant/Guidance; Administrative Assistant/Technology; Administrative Assistant/Professional Development.)

• Receive and direct telephone calls, correspondence, deliveries, and visitors, and respond or refer appropriately.
• Prepare, type, copy, mail, and file materials such as correspondence, reports, and bulletins.
• Schedule appointments and meetings.
• Assist in preparation and dissemination of materials and in the use of office equipment.
• Provide backup and assistance to other clerical areas.
• Comply with and maintain knowledge of all policies and regulations pertinent to the district, school and/or department.
• Process routine office forms, including sick/vacation leave, payroll, purchase orders, printing requests, etc., as assigned or directed.
• Maintain employee files.
• Compile statistical reports as assigned or directed.
• Perform bookkeeping functions as assigned or directed.
• Manage grant requests and monitor administrative details following approval.
• Prepares all enrollment forms for new student registration. Provides the withdrawal process for the guidance department. Make copies of MAP scores to send home to parents and assist with the distribution of report cards.
• Prepares guidance correspondences between schools in district and out of district for students' permanent records.
• Organization of testing materials for the State testing of SCREADY and SCPASS. Also, prepare for students' paper and pencils as needed.
• Conduct translations when needed for administration when students and parents speak Spanish.
• Helps organize commencement ceremony.
• Check in/out students, volunteers, and visitors.
• Manages all student withdrawals. Obtains necessary documentation and conducts an exit interview to ensure that student is properly coded when withdrawn from school.
• Prepares student IDs.
• Create a positive, helping, and caring environment for teachers, staff and students. Reviews any potential address issues or out of zone students.
• create work orders for building maintenance and custodial crews to care for the building.
• Prepares weekly statistical reports
• for students with a 1.0 avg and tracks GPA
• for any athlete that has a grade of below 70.
• Prepares end of quarter, semester reports for AD/District.
• Compares daily In School Suspension (ISS) list to students on current teams to make sure they are not on the list, so they are able to play in games.
• Manages the Athletic department website (edits, updates, posts, schedules, rosters, events, photos etc...)
  Manages all coach's paperwork and makes sure all is kept up to date. Monitor Athletic Dept parking passes. Assist in upkeep of athletic students' records.
• Coordinate the district dinner program for all students in sports that require meals. Order, Track, handout, and report on all meals daily, weekly, monthly.
• Composes and distributes parent communications as needed

In addition to the above general duties and responsibilities, the following are specific to the identified areas:

• Prepare transcripts, schedule appointments, and manage correspondence for guidance staff.
• Assist parents with DSS or other forms.
• Gather academic work for…