Activity Specialist; Transporttion

Activity Specialist (Transporttion) - Sumter School District Activity Specialist (Transporttion) - Sumter School District Sumter School District Sumter School District - Sumter, South Carolina Open in Google Maps

This job is also posted in CERRA-SC

SUMTER SCHOOL DISTRICT

Transportation Department

General Statement of Job Activity Specialist

Under occasional supervision, manages, supervises, and assess field trip requirements, planning
, and coordination while ensuring all policies
,
procedures local
,
state
and
federal regulations/guidelines are being met for the safety of students and staff
.
Performs specialized
clerical work requiring the application of basic bookkeeping principles. .
Reports to the Director of Transportation

Specific Duties and Responsibilities

Essential Functions
:

Prepares, analyzes and reconciles timely and accurate financial accounting reports and data for the
review of District administration for submission to district accounts payable office
.

Processes a variety of forms and reports to ensure proper and complete accountability of funds
. Examines and checks documents for conformity with District policies and federal and state laws
and regulations.

Assists school and district personnel on proper use of the field trip software to include setting up logins to enter field trip requests
.

Assists with year opening and year-end closing procedures
.

Schedules and conducts training sessions for end users or coordinator training with the vendor.

Maintain the driver log for assigning field trips to ensure fairness and accuracy
.

Coordinates and oversees the scheduling of field trips to ensure assigned equipment meets the trip requirements to include but not limited to proper seating capacity and /
specialized equipment for students with special transporting needs
.

Work closely with the Director of Transportation and vendor provider for training sessions and
software upgrade recommendations
.

Conducts computer data entry to record, update and retrieve department information and to prepare spreadsheets
,
reports and correspondence to include the weekly Field Trip Management
Report
.

Conducts general clerical and secretarial work as necessary, including but not limited to, answering the telephone, typing reports and correspondence, copying and filing documents, processing daily mail, scheduling appointments, ordering supplies, and distributing mail
.

Receives, reviews
,
prepares and /
or submits a variety of documents such as billing invoices
,
packing slips, checks, insurance forms, payroll roster, purchase orders, check and deposit registers
,
ledgers, annual reports, memos, and correspondence
.

Interacts and communicates with departmental supervisors and co
- workers, District department
heads and employees, state and federal agency representatives, IRS, vendors, etc.

Complies with all federal laws ,
state statutes ,
Board policies ,
administrative rules ,
and directives.

Additional Duties :
Performs related duties as required

Minimum Education and Training

Requires
an
associate's degree in accounting, bookkeeping
or
specialized application supplemented by two years of bookkeeping experience, or an equivalent combination of education
,
training and experience that provides the required knowledge, skills and abilities
.

A minimum of 2 years '
experience with field trip software programs, field Trip software preferred
.

Must possess excellent written and oral communication skills
,a strong commitment to public relations and customer service

Must possess a class B commercial drivers license or the ability to obtain one with district training.

Minimum Qualifications and Standards Required

Physical…