Administrative Assistant - Conservation Division

CLASS

TITLE:

AS251

RICHLAND COUNTY, SOUTH CAROLINA CLASS DESCRIPTION 2021 CLASS

TITLE:

AS251 GENERAL DESCRIPTION OF CLASS The purpose of the class is to provide responsible administrative support to ensure effective and efficient office operations in assigned division of the Community Planning and Development Department to assist with and to perform related work as required. Reports to Business Manager and supports executive level duties involving confidentiality and sensitivity. Performs a wide variety of complicated tasks and related work as required.

Responsibilities include research and analysis, monitoring department budget, and assisting County’s Board, Committee, Commission, and/or District panels and related associations as required. The class works within a general outline of work to be performed, and develops work methods and sequences under general supervision.

ESSENTIAL TASKS The tasks listed below are those that represent the majority of the time spent working in this class. Management may assign additional tasks related to the type of work of the class as necessary. Provides administrative support to the Community Planning and Development staff; performing such duties as scheduling meetings and appointments, maintaining calendars, screening and sorting daily mail, composing routine and confidential letters for supervisor’s signature, typing memos and correspondence, making travel arrangements, etc.

Reviews office operations and makes recommendations for changes in policies and procedures as appropriate to enhance office effectiveness and efficiency. Establishes and maintains effective record-keeping systems; assists in maintaining accurate databases. Provides exceptional customer service (i.e. manage customer inquiries; provides information and assistance as requested). Acts as a departmental liaison, to include assisting in staff member professional development affiliations, trainings, associated registrations and/or memberships.

Maintains reasonable measures of proprietary information and confidentiality of department’s personnel records. Performs basic accounting work as required, including payment reconciliations, purchase requisitions and purchase orders tracking, etc. Researches and compiles data and information as required for reports and for decision-making purposes. Develops and updates formal documents; including, but not limited to correspondences, memos, newsletters and organizational charts. Prepares materials (i.e. reports, presentations, agendas, summaries, minutes) for and attends various staff, Board, Committee, Commission, and/or District meetings and public hearings as required.

Maintains and updates departmental SharePoint® sub site. Provides computer-based administrative support for departmental management team, including word processing, spreadsheets, database updating. Provides general administrative support work as required, which may include, but not limited to compiling data for reports, copying and filing documents, ordering office supplies and maintaining inventory records, etc. Receives and responds to employee / public inquiries, concerns and complaints in areas of responsibility.

Provides support to applicable Boards in, or in association with Community Planning and Development Department. Cross-trains to assist and act as coverage for co-workers with various administrative support duties as necessary. Attends staff, Committee and County meetings as required. Attends trainings, meetings, seminars and/or workshops. All other duties as assigned.

INVOLVEMENT WITH DATA, PEOPLE, AND THINGS DATA INVOLVEMENT:
Requires gathering, organizing, analyzing, examining or evaluating data or information and may prescribe action based on such data or information. PEOPLE INVOLVEMENT:
Requires giving information, guidance or assistance to people to facilitate task accomplishment; may give directions or assignments to helpers or assistants. INVOLVEMENT WITH THINGS:
Requires handling or using machines, tools or equipment requiring brief instruction or experience, such as computers for data entry, fax machines, copiers, telephones or similar equipment; may service office…