Student Data Specialist

Position Type: Office Professional/ Student Records Operator

Date Posted: 7/1/2026

Date Available: 07/20/2026

Closing Date: 07/10/2026

Student Data Specialist

Instructional Services

Principal

Non-Exempt

• High school graduate with business/technical training in secretarial science and a minimum of one year of data entry clerical experience; or high school graduate with a minimum of three years of secretarial or clerical experience to include data entry; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities.

Must have current government issued identification

The terms of employment detailed in this job description are based on full time employment during the school year. Conditions of employment adjusted for part time employees or individuals who are hired for less than an entire school year.

Under supervision of the principal with support of the director of application services, this position is responsible for entering and maintaining computer data on all students, teachers and staff within the school database. This position uses several means of data collection including forms and interviews to gather data to be entered in the software system. When applicable, this position must also notify the central services of changes in order for the district to maintain correct information.

Reports and audits are required to maintain accurate data and electronic files.

• Supports and upholds the mission, vision and strategic goals of Lexington County School District One towards increased outcomes for students.
• Interacts, communicates and collaborates with all stakeholders effectively.
• Establishes a safe, supportive, positive and productive working and learning environment.
• Operates general office and technology equipment needed for daily activities.
• Maintains confidentiality regarding all employee and student information.
• Participates in all professional meetings and training sessions as required.
• Requests and maintains materials needed for daily responsibilities and essential functions; provides for safe storage and proper use of all tools, equipment and materials.
• Verifies address, birth certificate, and social security number
• Codes EFA/EIA information
• Enters and maintains all student demographic information, parent/guardian information, and emergency contacts
• Assigns homeroom, enters and schedules classes, prints schedule, collects fees, and notifies appropriate school staff of the new student's arrival
• Enters new information for Precode, bus coding, and student supplemental data; contacts prior school to receive information and request records
• Withdraws students
  • "No shows" summer withdrawals (all students from which a record request is received)
  • "No Shows" all students who have not reported to school by the 10th day
  • Works with school counseling during the school year to keep all records accurate
  • Notifies all appropriate staff of students who have withdrawn
  • Keeps a record of where students transfer; and copies and sends records to new schools of all transferees
• Schedules For Following Year
• Prepares school calendar, teacher databases, and student databases in next year
• Activates/inactivates courses in Basic Scheduling
• Checks/corrects settings for each course in Sections
• Schedules classes into the database using Basic Scheduling
• Deletes and adds sections as needed
• Promotes or retains students and changes grade level and homeroom where applicable
• Balances and maintains balance of classes when scheduling or changing schedules
• Hand-schedules all special education students
• Registers students - checks residency, collects money, enrolls new students, etc.
• Prepares for Beginning of School
  • Runs processes for district attendance and grading applications at appropriate times
  • Runs EFA/EIA Initialization for state coding purposes
  • Runs and distributes class rosters.
  • Runs Enrollment Reports
  • Updates and corrects student/parent data from registration forms
  • Prints labels for learning commons, cafeteria, etc.
• Completes State and District Office Reports
  • P…