Documentation Specialist

Job Title:

Documentation Specialist

Location:

Hodges, South Carolina, United States

Work Type:
On-site, Travel up to 10% of time.

The Documentation Specialist will manage and organize all Quality Documentation required by Colgate‑Palmolive at the Greenwood, SC facility, including issuing, maintaining, controlling, and auditing documentation for Quality and cGMP compliance. Batch record review and gathering documents required for product release is also a major responsibility.

• Creates and maintains plant‑wide Standard Operating Procedures and associated forms and documents.
• Manages and updates document archives for Quality related documents according to company policy.
• Responsible for review and maintenance of master batch records and related documents supporting product releases.
• Performs daily releases of finished product batches to meet Positive Release Time KPI objectives.
• Collaborates with cross‑functional teams to drive timely releases.
• Coordinates with distribution centers to manage blocked inventory.
• Responsible for creation and distribution of COAs for exports.
• Provides supporting documentation required for product registration in various countries.
• Conducts training on various Quality topics and supports maintenance of training documents.
• Participates in internal and external audits, including mock recovery and recall exercises.
• Manages signature files and CV documentation for the site.
• Participates in on‑shelf quality evaluations.
• Participates in projects to drive Continuous Improvement initiatives.

• Bachelor's Degree.
• Previous experience in a Quality role.
• Technical writing proficiency.
• Excellent written and oral communication skills.
• Excellent organization skills and attention to detail.
• High level of proficiency with MS Word and Excel.

• Experience with SAP.
• Bachelor’s Degree in Chemistry or Biology.
• Experience writing Nonconformances, Deviations, and CAPA(s).
• Experience writing Notes to File.
• Experience as an auditor.
• First‑hand experience participating in regulatory inspections.
• Experience in a manufacturing plant environment.
• Experience working in a cGMP environment.
• Experience reviewing product release documentation and final approval.
• Knowledge of regulatory requirements as outlined by FDA, Health Canada, and other regulatory agencies.

Salary Range: $70,000.00 – $87,500.00 USD. Pay is determined based on experience, qualifications, and location. Salaried employees may also be eligible for discretionary bonuses, profit‑sharing, and long‑term incentives for Executive‑level roles.

Benefits include a comprehensive package: medical, dental, vision, basic life insurance, paid parental leave, disability coverage, and participation in a 401(k) retirement plan with company matching contributions. Additional benefits include at least 15 vacation/PTO days (hourly employees receive a minimum of 120 hours), 13 paid holidays, and paid sick leave adjusted based on role and location.

Colgate is an equal‑opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status, or any other characteristic protected by law.

Reasonable accommodation during the application process is available for persons with disabilities. If you require accommodation, please complete the request form.