Administrative Assistant – Care Coordination

• Provides clerical and administrative services and assistance requiring occasional discretion and judgment
• Word processes correspondence and reports from rough drafts, editing grammar, punctuation, or spelling as needed
• Prepares, collates, and distributes various reports in a timely and accurate manner
• Screens telephone calls and visitors and directs to appropriate parties
• Performs confidential administrative functions on occasion where errors could have moderate effect on costs
• May coordinate supervisor’s and/or department’s calendar, including scheduling meetings and appointments
• May open and screen mail directed to supervisor
• Provides clerical and administrative support to department staff, maintaining confidentiality
• Maintains supply inventories by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies and verifying receipt of supplies

• High school diploma/GED or equivalent working knowledge
• Working knowledge of clerical and administrative services as normally demonstrated through three years administrative support experience
• Ability to follow oral and written directions as they relate to the functions listed above
• Excellent oral, written and interpersonal communication skills to effectively interact with departmental personnel, assist customers with inquiries, schedule meetings and appointments, as well as, provide assistance with incoming telephone calls and walk-ins
• Working knowledge of personal software packages to perform the clerical and administrative functions described above
• Ability to organize, prioritize and multi-task workload in a fast paced environment and maintain a professional manner
• Arizona Fingerprint Clearance Card at the time of hire and maintain the card for the duration of their employment for those working in a Behavioral Health clinical setting that serves children
• An Arizona Criminal History Affidavit must be signed upon hire

Demonstrates strong clerical and administrative support capabilities, including effective communication, organization, and multitasking in a fast-paced environment. Maintains confidentiality and adheres to compliance requirements, particularly in a Behavioral Health clinical setting.

• Clerical Support
• Administrative Services
• Excellent Communication Skills
• Organizational Skills
• Arizona Fingerprint Clearance Card

• Word Processing
• Report Preparation
• Inventory Management
• Scheduling
• Data Entry

• Interpersonal Skills
• Multi-tasking
• Professionalism

• High School Diploma/GED
• Arizona Fingerprint Clearance Card
• Arizona Criminal History Affidavit

• Behavioral Health
• Confidentiality
• Administrative Support Experience

• Personal Software Packages