Manager for Payroll and Benefits

Job Description

Due to the high volume of reference surveys being sent out and some issues we’ve encountered with the process, we have updated our application requirements. The application will now require three professional reference letters, all dated within the last 12 months. If you are a current district employee, please ensure that one of the reference letters is from your current supervisor.

Thank you for your understanding.

Debido al alto volumen de referencia encuestas que se están enviando y algunos problemas que hemos encontrado en el proceso, hemos actualizado nuestros requisitos. La solicitud ahora requerirá tres cartas de referencia profesional, todas las cartas deben de tener una fecha en los ultimos 12 meses. Si usted es un empleado actual del distrito, por favor asegúrese de que una de las cartas de referencia provenga de su supervisor actual.

Gracias por su comprensión.

• Assumes full responsibility for processing payroll in its entirety during the Deputy Director’s absence, including payroll preparation, verification, calculation, tax, and deduction processing, compliance and reporting.
• Serves as the designated backup for the Deputy Director for Payroll and Accounts Payable.
• Manages and oversees the daily functions of the Payroll and Benefits office and assists with all essential duties of the Payroll and Benefits Specialist.
• Processes EPARS for new hires, payroll changes, and employee terminations; accurately enters and maintains all personnel and payroll changes in the Accounting Software (School ERP Pro).
• Manages new hire orientations.
• Reviews and investigates leave status of employees on various leave programs; processes disability claims and makes pay adjustments based on leave balances.
• Monitors and reports to the NMPSIA online system with employee leave status.
• Assists in ensuring timely completion and submission of all payroll tax reporting requirements.
• Prepares and reconciles all payroll reports, including but not limited to:
  New Mexico Public School Insurance Authority, Affordable Care Act reporting, New Mexico Retirement Health Care Authority, New Mexico Employee Retirement Board, New Mexico State Tax, and Federal, State, Annual, and Quarterly Payroll Reporting.
• Collects and analyzes data, exercising sound judgment in arriving at proper conclusions.
• Interprets IRS regulations for tax procedures and processing.
• Anticipates and informs the supervisor of potential issues, risks, and developments in a timely manner.
• Maintains accurate and detailed records of all communications, updates, and reports for easy access and reference.
• Collaborates with other departments to build and maintain strong working relationships and achieve district goals.
• Attends training, conferences, workshops, etc., as appropriate, to enhance job knowledge and skills.
• Performs all other duties as assigned.

Other duties may be assigned.

This job has no supervisory responsibilities.

• Comprehensive knowledge of FLSA and other government regulations governing pay.
• Good customer relations skills.
• Ability to handle multi‑tasks and make numerous decisions on a daily basis, with varying levels of complexity.
• Proficient knowledge of standard office software, including word processing, spreadsheets, and internet browsers.
• Strong communication skills, capable of communicating timely and clearly.
• Comprehensive knowledge of payroll functions, including tax reporting and accounting practices.

• Bachelor’s degree.
• Five (3) years of increasingly responsible experience in payroll and/or benefits.

New Mexico Business License or eligibility for license.

• Ability to use multiple virtual instructional platforms.
• Proficient in Google Suites.
• Proficient in Microsoft Office Suites.
• Experience with online meeting platforms such as Google Meets, Zoom, and MS Teams.

Ability to read, analyze, and interpret the most complex documents. Ability to respond effectively to the most sensitive inquiries or complaints. Ability to write speeches and articles using original or innovative…