Purchasing Inventory Manager

Position is responsible for making sure all IDC purchases are in compliance with approved policies and grant/contractual regulations; works with Project Directors to ensure completion and integrity in all equipment and supply purchases and Request for Proposals (RFPs) for IDC are complete and timely; responsible for all leasehold, land, building and fixed assets and tax filings are current; responsible for all IDC inventory to include audits, additions and deletions of inventory.

Inspire Development Centers provides early Childhood Education (ECE) and social services to approximately 3,000 children in a center-based and home-based setting, at more than 25 Child Development Centers (CDC) throughout the State of Washington. At these sites, Inspire employs approximately 900 staff on a $60 million annual budget. Inspire provides these services under various federal and state funded programs with differing regulations and stipulations, which must be coordinated and adhered to, including, but not limited to:
Regional Head Start (RHS), Regional Early Head Start (REHS), Migrant Seasonal Head Start (MSHS), and the State of Washington’s Early Childhood Education and Assistance Program (ECEAP). The organization is required to meet an annual quota of non-federal share (in-kind) funds. A large majority of children’s first language is Spanish. Over the past 40 years, Inspire has strategically and incrementally increased its capacity to address the rapidly changing needs of its families and communities.

The Purchasing/Inventory Manager reports to the Chief Financial Officer. Position supervises Purchasing/Inventory Agents and works closely with other IDC Personnel, external vendors, and the general public.

The following examples of duties and accountabilities illustrate the general range of tasks assigned to the position but are not intended to define the limits of required duties. Other essential duties may be assigned consistently with the general scope of the position.

• Responsible to ensure that IDC purchases are in compliance with approved policies and procedures and applicable grant/contract regulations. Reviews requisitions and maintains an encumbrance purchase order system to ensure appropriate general ledger coding and cost allocation in accordance with IDC and federal agencies’ rules and regulations. Ensuring “Free and Open Competition,” cost reasonableness, allowability, and necessity of all purchases.
• Plan, prepare, and administer formal bid solicitations, including Invitations for Bids (IFBs), Requests for Proposals (RFPs), and Requests for Qualifications (RFQs). Develop clear and accurate bid specifications in coordination with internal departments. Receive, open, and evaluate bids and proposals in accordance with applicable laws and policies. Analyze pricing, qualifications, and compliance to recommend award decisions. Prepare bid tabulations, evaluation summaries, and award documentation.
  
  Ensure procurement activities comply with local, state, and federal regulations. Negotiate contract terms within delegated authority. Responsible for the maintenance and integrity of the fixed asset and inventory account group, maintaining leasehold, land, building and project files, and supporting documentation. Ensure asset  and general ledger recording, as necessary. Prepare, file, and maintain the Department of Revenue Property Tax Exception application and renewals.
  
  Monitor filing deadlines, renewal requirements, and jurisdictional rules to ensure continued eligibility.
• Conduct training on purchasing/inventory practices, pursuant to the approved policies & procedures. Responsible for the supervision and evaluation of assigned staff, recommending revisions in staff assignments when necessary.
• Maintain inventory management and tracking systems. Ensure accurate equipment records. Coordinate equipment inventory audits, and reconciliations. Ensure compliance with company policies, financial controls, and regulatory requirements.
• Manage and maintain all company commercial insurance policies (e.g.,…