POET Project Coordinator

Job Description:

Pay Range $45hr - $50hr

• The POET Project Coordinator supports the success of the POET team through project management, program, events, and technical support.
• The ideal candidate is highly organized, proactive, and skilled at facilitating communication and tracking progress in a dynamic environment.

• Collaborate with POET Managers to ensure project timelines are met.
• Coordinate and track status of project plans with POET Managers or Course Leads.
• Assist with updating and syncing project documents (e.g., Box folders, Smartsheet).
• Schedule meetings, provide meeting minutes and recordings, and follow up on action items across cross-functional groups.
• Coordinate updates to weekly status and metrics reports.
• Create reports from various sources (e.g., Qualtrics, Zoom).

• Schedule and communicate with attendees and SME’s.
• Produce and distribute course certificates.
• Track attendance across POET pillars (Clinical, Process, Technical, and Ops).
• Support facilities, catering, and IT needs.
• Prepare for training, including room set-up and shipping.
• Provide general operational support.

• Manage content, files, and technology for program activities.
• Support eLearning scheduling and logistics.
• Maintain communication with learners and leaders.

• Minimum 2 years of experience in project management or event coordination.
• Exceptional verbal and written communication skills.
• Proficiency with Microsoft Office Suite (Excel and PowerPoint) and Smartsheet.
• Strong organizational skills and ability to prioritize competing tasks.
• Proactive problem-solver with keen attention to detail.