Clinical Data Specialist

Position:
Clinical Data Specialist 2

Location:

Sunnyvale, CA - Hybrid
Duration: 12 Months Contract with high possibility of extension/conversion

The POET Project Coordinator supports the success of the POET team through project management, program, events, and technical support.

The ideal candidate is highly organized, proactive, and skilled at facilitating communication and tracking progress in a dynamic environment.

• Collaborate with POET Managers to ensure project timelines are met
• Coordinate and track status of project plans with POET Managers or Course Leads
• Assist with updating and syncing project documents (e.g., Box folders, Smartsheet)
• Schedule meetings, provide meeting minutes and recordings, and follow up on action items across cross-functional groups
• Coordinate updates to weekly status and metrics reports
• Create reports from various sources (e.g., Qualtrics, Zoom)

• Schedule and communicate with attendees and SME's
• Produce and distribute course certificates
• Track attendance across POET pillars (Clinical, Process, Technical, and Ops)
• Support facilities, catering, and IT needs
• Prepare for training, including room set-up and shipping
• Provide general operational support

• Manage content, files, and technology for program activities
• Support eLearning scheduling and logistics
• Maintain communication with learners and leaders

• Minimum 2 years of experience in project management or event coordination
• Exceptional verbal and written communication skills
• Proficiency with Microsoft Office Suite (Excel and PowerPoint) and Smartsheet
• Strong organizational skills and ability to prioritize competing tasks
• Proactive problem-solver with keen attention to detail

• Onsite presence minimum 3 days per week
• Maximum of 40 hours per week
• Ability to lift up to 50 pounds
• This position requires up to 25% travel to facilitate training sessions at Intuitive sites globally