Accounting Analyst District Office​/Business, FTE

Under the supervision of a Business Administrator, administers employee benefits for the District by coordinating, implementing, and maintaining up-to-date files and reporting for programs that include, but are not limited to group health, other forms of group insurance, retirement, workers compensation, capital accumulation, and statutory areas such as unemployment. Understands and works effectively with people of differing cultures.

• Participates in the design, assembly, implementation, and administration of benefits programs designed to insure employees against loss of income due to illness, injury, layoff, or retirement.
• Coordinates and participates in the day-to-day administration of the benefit program elements. Ensures that employees are properly oriented, questions are answered, documents are processed on a timely basis, bills are processed, and required reports are completed.
• Coordinates and participates in the processing of enrollment, claims, and other benefits documentation.
• Collects and enters employee information onto the appropriate databases.
• Provides regular communications about the benefits programs through open enrollments, periodic orientations for new and existing employees, written communications, and newsletters. Serves as a primary resource to employees for benefit questions. Assists employees in solving problems with coverage.
• Designs and implements data collection method for annual 1095‑C reporting, while maintaining compatibility with SCCOE’s reporting requirements and format. Works with SCCOE and the IRS for error resolution on the annual 1095 report and on 1095 corrections needed throughout the year.
• Prepares and submits mandatory annual reports to various Federal, State, and Local agencies, including but not limited to the Annual 1095‑C report for the Internal Revenue Service, Anti‑Discrimination Testing of the Benefits program for insurance brokers, benefits information for California Department of Education’s annual J‑90 report, and employee census reports as necessary.
• Facilitates and monitors periodic open enrollment processes. Invites the providers of benefit plan elements, establishes schedules, and prepares communications.
• Processes and monitors COBRA and other required procedures for eligible employees.
• Processes and monitors Section 125 flexible spending program (FSA).
• Processes necessary benefit changes due to worker’s compensation claims.
• Maintains statistical and other records of benefit plan activity.
• Receives and reviews documentation on new employees. Verifies information and eligibility for benefits and retirement.
• Performs complex and technical accounting duties related to assigned accounting areas; establishes, monitors and maintains assigned accounts.
• Prepares and posts journal entries to the general ledger.
• Provides specific aspects of new‑employee orientation on benefit programs and enrollment procedures.
• Assembles and distributes packets containing information on the District, group benefit plans, and Fremont Union High School District policies and procedures.
• Compiles reports for external agencies and third‑party providers. Compiles statistics and trends.
• Calculates employee costs for specially funded programs.
• Serves and/or acts as a liaison to a variety of employee relations committees.
• Responds to requests for information using discretion and judgment when discussing confidential and/or sensitive information.
• Coordinates benefits provisions for eligible retirees. Attends retirement meetings with employees approaching their retirement date, prepares retirement calculation breakdown reports for prospective retirees, advises retirees on their available benefit selections and structure.
• Verifies timesheets and checks for appropriate SACS coding.
• Reconciles invoices from service providers against payroll and enrollment/change forms and makes necessary adjustments.
• Verifies and processes necessary payroll deductions for benefits and related items.
• Verifies and processes necessary payroll deductions for ROTH, 403(b) and 457(b) voluntary deductions for retirement accounts. Communicates potential deduction errors with TDS account…