Executive Assistant

Job Description

Executive Assistant – Sunnyvale, CA. Full‑time; minimum 40 hours per week with occasional after‑hours. Immediate opening.

Seeking an exceptionally sharp, bright, and organized individual to support executive leadership and manage a wide range of administrative and operational tasks.

• Managing aspects of executive staff daily activities
• Operating and managing tasks on behalf of the executive across a broad range of responsibilities
• Preparing meeting materials and taking notes
• Managing schedules, emails, confirming appointments, and preparing for meetings
• Serving as the point of contact (POC) and directing calls and emails
• Drafting general correspondence, including letters, memos, emails, and reports
• Booking flights and travel arrangements
• Creating Word and PowerPoint presentations or analyzing and presenting as needed
• Performing other tasks as required by management

• Exceptionally sharp, proactive, punctual, detail‑oriented, and organized
• Ability to manage projects on behalf of executives and direct others
• “Get things done” attitude
• Ability to work independently or as part of a team; motivated with good interpersonal skills; good research skills
• Ability to multi‑task and prioritize in a fast‑paced environment
• Ability to manage others, organize schedules, and make quick decisions
• Ability to work under time pressure and deadlines
• Proficiency in Excel, Outlook, and Word
• Legal to work in the United States and able to pass background check and screening
• Preferred:
  Ability to read contracts, understand them, and explain them; background in paralegal/legal studies is a plus

This is an on‑site position. Competitive pay and a comprehensive benefits program that includes wellness benefits, retirement benefits, paid time off, and career development.

• On‑site in Sunnyvale, CA
• General rate: DOE