Executive Assistant

Executive Assistant

Trident Consulting is seeking an Executive Assistant for one of our clients in Sunnyvale, CA
- Remote — a global leader in cybersecurity industry.

Location:

Sunnyvale, CA
- Remote

Type: W2 Contract

Rate: $45-48

Knowledge, &

Skills:

• Possesses professional expertise, applies company policies and procedures to resolve a variety of issues.

• Exercises judgment within defined procedures, practices to determine appropriate action, and handling company proprietary information & practices

• Influences within the team and builds relationships outside of the immediate area to accomplish objectives.

• Assist with project management requiring finesse, flexibility, and patience. Prioritize workflow and deliverables as objectives and business needs dictate.

• Ability to handle sensitive matters and exercise sound judgment, discretion, and confidentiality.

• Executive interfacing skills, particularly in written and verbal communication -- ability to communicate clearly and concisely across all levels of the organization, with maximum attention to detail.

Key Areas of Responsibility:

• Manage multiple projects simultaneously, including but not limited to: leadership team agenda and facilitations, department offsites and events.

• Provides strategic, administrative, and operational support to multiple (2-3) corporate executives at VPs and above.

• Establishes high-level contacts of a sensitive nature inside and outside the company and maintains those relationships.

• Assist in formulating and tracking the budget for offsites, including hotel and meeting space procurement, vendor management, room block management, team building activities, travel and ground transportation logistics, catering, etc. Some travel including international travel for these events may be required.

• Proactively prioritize executive's time and commitments -- always one step ahead and making decisions for today that are based on the timeline of future events.

• Manages heavy calendar (via Google Calendar) and meeting management responsibilities, to include worldwide travel planning and scheduling, as well as expense reconciliation, in a company experiencing rapid growth. Being able to manage requests that span multiple time zones.

• Proactively addresses all aspects of travel such as security and threat levels, currency, weather, and destination culture advice to executive, to ensure effective use of time and resources to promote productivity

• Management of complex annual review and mid-year promotions cycles. May include schedule review sessions, communicated deadlines, and aiding in appropriate documentation.

• Engagement is required with other senior leaders of the organization, which may include C-level and external executives.

Bonus Points:

• Previous experience with Google Drive Suite, Slack, Workday, Expensify, Confluence, and Coupa.

• Prior experience providing support to senior level management - or equivalent

• Experience in a high-tech, startup, or a company experiencing rapid growth

• Previous experience with Product or engineering team

• Cybersecurity industry knowledge

About Trident Consulting

Trident Consulting is an award-winning staffing and consulting firm headquartered in San Ramon, CA. Since 2005, we've partnered with Fortune 500 and high-growth companies to deliver high-quality talent across technology, engineering, business operations, and professional services.

We specialize in contract, contract-to-hire, and direct hire placements, supporting roles across IT, data & analytics, cloud, cybersecurity, finance & accounting, HR, operations, and more. With a strong focus on hard-to-fill and niche positions, our global recruiting engine enables us to deliver speed, quality, and scale.