Executive Assistant

Responsibilities

• Provide strategic, administrative, and light operational support to C-Level, SVP, and/or VP executives, serving as a trusted thought partner and advisor.
• Plan and organize major or highly sensitive activities, managing varied resources, renegotiating commitments as needed.
• Own complex, multi-stage projects end-to-end.
• Manage complex, high-volume calendars across multiple time zones, including worldwide travel planning, scheduling, and expense reconciliation — always anticipating future needs and staying one step ahead.
• Plan and execute large-scale leadership events and offsites, including venue procurement, budget tracking, and travel logistics.
• Establish and maintain high-level relationships inside and outside the organization, serving as a trusted representative of senior leadership up to and including C-suite and external executives.
• Proactively address executive travel needs, including security, currency, weather, and destination culture considerations to ensure productive and efficient trips.
• Manage complex annual review and promotion cycles, including scheduling, deadline communication, and documentation.
• Contribute to team best practices and help guide the development of peers; actively foster a collaborative, high-performing team environment.

• Demonstrates deep professional expertise, applying company policies and procedures — including complex situations — with minimal guidance.
• Thrives in environments of high ambiguity, where both requirements and solutions may be unclear; makes steady, independent progress without constant feedback.
• Exceptional interpersonal and communication skills — tailors messaging to audiences at all levels of the organization, including in sensitive or complex situations.
• Exercises the highest level of discretion and judgment when handling confidential, proprietary, or sensitive matters.
• Strong cross-functional collaborator with a proven ability to resolve conflict, manage ambiguity, and drive alignment across teams.
• Demonstrates attention to detail, holding themselves and others to a high standard of accuracy and thoroughness.
• Skilled in change management, identifying resistance and partnering with leaders to implement improvements.