Project Assistant

Project Assistant

We are looking for a Project Assistant to provide day-to-day support for active construction projects in Sunnyvale, California. This long-term contract position is ideal for someone who is organized, proactive, and comfortable handling administrative and project coordination tasks in a fast-paced jobsite or project-based environment. The role will contribute to smooth project execution by supporting records management, purchasing activities, reporting, and field documentation while working with Procore and other web-based project tools.

Responsibilities:

• Maintain accurate project files and ensure drawings, records, and documentation are properly tracked in Procore and related project platforms.
• Assist with weekly and daily timekeeping activities by collecting, reviewing, and organizing labor information for project teams.
• Coordinate purchases for office materials, minor equipment, consumable items, and other routine project needs in alignment with established procedures.
• Prepare, print, assemble, and distribute work packages so field and project teams have the materials needed to perform assigned tasks.
• Use web-based project management systems to support purchasing, document updates, and timesheet processing across ongoing project activities.
• Monitor document revisions and help keep current versions of project information available to the appropriate stakeholders.
• Support reporting and general administrative coordination to help maintain project schedules, communication flow, and operational efficiency.
• Assist with request-for-quote activities and related procurement documentation when sourcing project items and services.