Project Coordinator

Job Description

Primary Function of Position:

The Project Coordinator will support complex, cross‑functional product development programs within Advanced Engineering. This role ensures timely execution of deliverables across subsystems including Instruments, Vision, Software, and Clinical, with a focus on regulatory and clinical readiness. The coordinator will drive operational efficiency, facilitate governance, and support logistical and tactical work streams as well as strategic initiatives such as V&V deliverables and regulatory submissions.

• Work with Program Managers tracking project plans, risk management plans, documentation, and tasks
• Succinctly monitor and report status: project milestones, documentation, action items, and deliverables
• Coordinate activities defined by the Program or Project Managers
• Support meetings including taking minutes and tracking action items
• Closely track Verification and Validation protocols and reports for Regulatory submissions
• Coordinate logistics related to clinical study readiness and execution including supporting device shipments to clinical sites, tracking and receiving
• Strong collaboration and direct participation with Regulatory during final preparations for submissions
• Agile (ACCS) originator experience initiating ECOs
• Setup Design History File (DHF) structure; work with team to ensure DHFs are updated and accurate
• Coordinate design and phase gate reviews including assembling presentations, checklists, and action items
• Liaison with Document Control and ECO Change Control Board (CCB) to ensure timely approval
• Familiar with software terminology and software development lifecycle activities and deliverables
• Familiarity tracing documentation in accordance to medical device design control requirements is highly desirable

Skills, Experience, Education, & Training:

• Bachelor’s Degree
• 3+ years of experience in project coordination or program management
• Good organizational and investigative skills; proactive problem solving
• Excellent verbal and written communication skills
• Ability to quickly switch between many different projects
• Familiar with waterfall and SCRUM project management
• Proficient in Word, Excel, PowerPoint, Project, Smartsheet, or other similar tools
• Proficient in ALM tools (such as MKS or Polarion), Oracle/Agile, and JIRA
• Specialized training in a discipline such as computers and/or planning and scheduling

Preferred

Skills and Experience:

• Masters degree
• 2+ years of project coordination or program management experience within a technical or regulated or medical devices environment

Due to the nature of our business and the role, please note that Intuitive and/or your customer(s) may require that you show current proof of vaccination against certain diseases including COVID-19. Details can vary by role.

We are an AA/EEO/Veterans/Disabled employer.

Intuitive is an Equal Opportunity Employer. We provide equal employment opportunities to all qualified applicants and employees, and prohibit discrimination and harassment of any type, without regard to race, sex, pregnancy, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, genetic information or any other status protected under federal, state, or local applicable laws.