Public Safety Records Specialist

PUBLIC SAFETY RECORDS SPECIALIST I

This position is in the Department of Public Safety (a combined Law Enforcement and Fire Agency)

Regular Full-Time Employment Opportunity

The final filing date is Monday, March 9, 2026 at 5:00 pm or after receiving 100 qualified applicants, whichever is first.

We build community trust by delivering exceptional services. Our Core Values of Public Service:
Integrity, Leadership, and Respect.

Under general supervision of a Public Safety Senior Records Specialist, performs a wide variety of administrative, technical, and clerical records support duties in the Records Division of the Department of Public Safety, including the maintenance of records and files, processing of data and reports, critical time‑sensitive data entry, providing support to sworn personnel, and providing information to the public, outside agencies and departmental staff;

and performs related work as required.

Public Safety Records Specialist I is the entry‑level classification for this job series. Initially, incumbents perform assigned duties under immediate supervision, while learning related policies and procedures. Public Safety Records Specialist I is distinguished from the Public Safety Records Specialist II by the performance of less than the full range of duties assigned to the Public Safety Records Specialist II. As experience is gained, there is a greater independence of action within established guidelines.

This classification is alternately staffed with Public Safety Records Specialist II and is normally filled by advancement from the I level once the incumbent meets the qualification standards of the II level, demonstrates an ability to perform the full scope of work, and meets performance expectations. Incumbents are not automatically promoted to the higher level; the needs of the department determine the level of assignment.

The Records Division is staffed on a seven day/week, 24 hour/day schedule, including weekends and holidays.

• Receives, stamps, copies and distributes police reports and fire reports.
• Receives and processes requests for reports; ensures release of information complies with State laws; copies, redacts, and collates reports; compiles criminal histories of defendants.
• Prepares, copies and distributes subpoenas for court liaison.
• Receives incoming warrants from the court and reviews to ensure that complete and accurate information is provided to officers, law enforcement agencies and the courts; prepares and distributes notifications for warrants to field officers for service; maintains accurate records and updates warrant status in computer systems; processes warrant bookings, collects and processes bail, sets court appearance date and time, and forwards to court of jurisdiction.
• Registers sex, arson and narcotic registrants; assists with the completion of registration forms; runs criminal histories and updates databases.
• Inputs a variety of critical and general Public Safety related materials through law enforcement computer systems and checks output for accuracy.
• Conducts required California Law Enforcement Telecommunications System (CLETS) entries, modifications and cancellations in accordance with applicable laws, statutes, and Department of Justice requirements; prepares related paperwork for authorized release transactions.
• Receives towed and stored vehicle information for processing; compiles daily property and gun list for entry or update of stolen, lost and evidence articles.
• Carefully reviews computer data for accuracy; corrects errors within required time frames to ensure compliance with State and local computer system mandates.
• Meets the public, accepts payments of fees and conducts transactions with employees or the public which entail providing information, explaining regulations, and following procedures, regulations, and policies; prepares accurate daily cash reports and prepares bank deposit.
• Provides authorized information to the public, other agencies, and other employees, both in person and by phone. Searches records to obtain information.
• Conducts computerized fingerprinting of job applicants, employees…