Senior People Operations Specialist

Ceribell is a medical technology company focused on transforming the diagnosis and management of patients with serious neurological conditions. The Ceribell System is a novel, point-of-care EEG platform designed to address unmet needs in the acute care setting and is used in hundreds of community hospitals, large academic facilities and major IDNs across the country. Our team is committed to transforming critical care through rapid seizure detection technology.

The People & Culture Team at Ceribell enables Ceribell Nation to achieve company goals in a way that aligns with our values. We recruit, develop and retain exceptional people from diverse backgrounds to ensure everyone thrives, maximizes impact and grows—toward our mission to improve patient care by enhancing detection and treatment of neurological conditions.

The Senior People Operations Specialist will play a key role in scaling our People Operations function as we continue to grow. You'll own core employee lifecycle processes, lead system improvements, drive People data reporting, and serve as a connector across Talent Acquisition, Legal, Payroll, IT, Stock Admin, and Finance. You'll ensure our people processes, systems, and data are reliable, scalable, and employee-centered.

This role will report to the Head of People Operations and work closely with our broader People & Culture team. We are looking for someone who can grow with the company and who finds purpose in doing great People & Culture work.

This role is based in our Sunnyvale office with an office-centric hybrid schedule. In-office days are typically Thursday and one additional day during the week, coordinated with the rest of the People Ops team to ensure on-site coverage throughout the work week. Occasionally, this schedule may shift to support key meetings or team collaboration needs.

• Own and execute lifecycle processes from onboarding through offboarding with minimal oversight, ensuring workflows are efficient, timely, and well-documented across systems and stakeholders
• Serve as a subject matter expert for Paylocity, Lattice, and other People tools by supporting field configuration, resolving user issues, conducting data audits, and fulfilling reporting requests
• Lead small-scale system enhancements or rollouts that improve efficiency and user experience
• Develop and maintain dashboards and regular reports that track key People metrics (headcount, turnover, DEIB, etc.) and ensure data alignment across tools in partnership with Finance, Analytics, and People leadership
• Create, maintain, and refine comprehensive documentation including SOPs, checklists, and workflows that keep our knowledge bases current and accessible for both employees and the People team
• Establish consistent employee record management practices that ensure we're audit-ready and compliant with internal policies and external requirements
• Drive improvements to our HR ticketing system by implementing tagging, tracking, and reporting processes that support consistent service levels
• Contribute strategically to People Ops projects such as policy updates, system transitions, vendor evaluations, and program enhancements by identifying issues early and proposing thoughtful solutions
• Build cross-functional trust through reliable execution, proactive problem-solving, and professional communication
• Bring structure and clarity to complex or changing processes that enhance the employee experience
• Help evolve our People Ops function by sharing insights, raising concerns early, and implementing practical improvements

• 5–7 years of experience in HR/People Operations, preferably in high-growth or regulated environments where you've developed a comprehensive understanding of HR processes
• Advanced knowledge of HRIS and People platforms like Paylocity, Lattice, and Greenhouse that you can apply to optimize our systems and solve complex issues
• Strong Excel/Google Sheets capabilities that enable you to create insightful HR reports and metrics that drive decision-making
• A proven track record of documenting processes and building clear, user-friendly SOPs, checklists, and…