Executive Assistant to Chief Executive Officer

Mission of the Role

Free up the executive’s time and mental bandwidth so he can focus on strategy, clients, content, and partnerships.

You will own his calendar, inbox, logistics, and follow-through across both brands. You will be the operational backbone behind conferences, events, podcasts, partnerships, and content coordination, ensuring nothing falls through the cracks and Scott is always prepared, focused, and on time.

This is not a “random admin tasks” role.

This is a high-ownership, impact role.

Executive & Administrative Support

• Own Scott’s calendar: scheduling, rescheduling, and protecting priorities
• Manage and triage inbox; draft responses and flag only what truly needs input
• Coordinate travel, speaking engagements, and meetings
• Prepare daily/weekly briefs
• Assist with client troubleshooting (logins, payments, email issues)
• Support Stripe payment issues, receipts, and failed payments
• Act as a trusted point of contact for partners, affiliates, speakers, and event organizers
• Handle ad hoc EA tasks with discretion and judgment

• Serve as primary coordinator for conferences, retreats, meetups, and webinars
• Manage logistics, schedules, communications, and follow-ups
• Work closely with the team on event and retreat planning
• Coordinate cross-promotion with affiliate companies (newsletters, webinars, speaking)
• Nurture and maintain partnership relationships

• Manage podcast invitations, outreach, scheduling, and confirmations
• Coordinate recording logistics and guest communication
• Track appearances and ensure follow-up assets (links, graphics, clips) are delivered
• Coordinate with marketing team to ensure social content is properly supplied
• Maintain content calendars aligned with launches and events

• Manage outreach, scheduling, prep materials, and follow-up
• Keep speakers aligned with timelines, expectations, and deliverables

• 2–5 years experience in Executive Assistant, administrative, or operations role
• Experience supporting a founder or professional services firm is a plus
• Exceptionally organized; loves systems, checklists, and closing loops
• Proactive self-starter who anticipates needs and solves problems independently
• Strong written and verbal communication skills
• Tech-comfortable (Google Workspace, scheduling tools, social platforms; CRM/project tools a plus)
• Professional, discreet, and comfortable working around legal, education, and healthcare topics
• Thrives in fast-moving environments with multiple stakeholders

• You need constant hand-holding
• You prefer repetitive, low-ownership work
• You get flustered by shifting priorities
• You are casual about follow-through or confidentiality

Functional Lawyer and Origins Incubator help clinician-entrepreneurs build protected, scalable businesses. Scott’s ability to create, teach, and lead is the constraint. Your work directly increases his capacity, and the number of clinicians and patients impacted.

If you want a front-row seat to high-level strategy, events, entrepreneurship, and media — and you love making things run — this is your seat.

• Location:
  
  Superior, Colorado (in-person at our office in downtown Superior)
• Schedule:
  
  Full-time, in person
• Occasional flexibility required around events and travel
• Reliable commute to Superior, CO required (or plans to relocate before start date)

You are winning if:

Time & Focus Protection

• Scott’s calendar is accurate, prioritized, and reviewed weekly
• No missed meetings or double bookings
• At least 20% of his week is proactively blocked for deep work

Inbox & Communication Control

• Inbox triaged daily with clear organization
• You draft or handle most routine communication
• Partners and speakers experience you as the reliable point of contact

Events, Conferences & Partnerships

• All events have clear timelines and checklists owned by you
• No missed deadlines for logistics or follow-ups
• Post-event follow-up completed within 3 business days

Content & Media

• Podcast invites and recordings scheduled without chasing
• Content calendars aligned with launches, speaking, and events
• Clips and assets delivered to the content team on time

Systems & Ownership

• Recurring processes documented in simple checklists
• Clear priority tracking so nothing gets dropped