Purchasing Coordinator

Responsibilities

• Use Excel and ERP to identify material shortages and place purchase orders to address them.
• Manage open orders end to end, tracking estimated time of arrival (ETA) and following up until materials are received.
• Coordinate with the production planning team to ensure materials are available to produce orders on the customer's timeline.
• Negotiate pricing and terms with vendors.
• Partner with the development team on sourcing: determine material requirements, check existing catalog availability, and source from vendors as needed.
• Respond to changing conditions, including order cancellations, accelerated customer timelines, and other last-minute adjustments.

The primary focus is ingredients, centered on organic fruit and vegetable powders along with a wide range of other powders and some liquids, including vitamins, minerals, botanicals, and extracts. The company maintains thousands of SKUs, so experience managing a large, active catalog is important. The role also includes purchasing select packaging components (bottles, lids, induction seals) and empty capsule shells.

• 5+ years of purchasing or procurement experience, preferably in food, dietary supplements, or a similar manufacturing environment.
• Strong organizational skills and attention to detail, with the ability to adjust quickly as priorities change.
• Proven ability to negotiate pricing and terms and manage vendor relationships.
• Ability to work effectively on a team and coordinate activities across departments.
• Self-directed, with sound judgment and the ability to own outcomes with minimal oversight.

• Advanced Excel skills. A significant portion of this role is spreadsheet-based.
• Proficiency with AI tools, including the use of AI to build Excel tools and improve workflow efficiency.
• ERP experience required;
  Sage X3 or a comparable system strongly preferred.