Administrative Services Supervisor​/Privacy Officer

The Administrative Services Supervisor provides confidential administrative support and assistance to the Director of Health and Human Services (HHS). The position is responsible for direct supervision of the Administrative Services Team, which includes supervision of five Office Associate positions. They plan, implement and maintain efficient and productive administrative support operations, systems, and procedures.

The position serves as a liaison between the Department Managers, other county departments, outside agencies, and members of the public. This role is the primary Privacy Officer, Records Custodian, and the Certified Client/Civil Rights Specialist for the Department. It also serves as the Limited Language Proficiency Coordinator for the County.

Douglas County is an Equal Opportunity and affirmative action employer.

• Annual wage increase based on eligibility
• Paid, on-the-job training and advancement opportunities
• 85% county contribution to health and dental premiums
• Health Savings Account (HSA) available to all employees enrolled in the county's medical plan, with annual contributions provided by the employer and the health plan
• Wisconsin Retirement
  - One of the most well managed retirement systems in the nation
  - Contributions are paid according to current year rates set by WRS Employee Trust Fund. Refer to (Use the "Apply for this Job" box below). for further detail
• County-paid Life Insurance Policy – coverage equivalent to annual salary - affordable Supplemental, Additional, and Spousal/Dependent coverage available at employee’s expense
• Competitive paid time off including vacation, sick time, and personal days.
• Public Student Loan Forgiveness (PSLF) Employe

FLSA status:
Exempt. Full-time based on 40 hours per week.

2026 salary grade: $30.77 - $33.26

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Position provides confidential administrative support and assistance to the Director.
• Communicates detailed and accurate information with internal/external stakeholders in a timely, efficient, and professional manner.
• Prepares and coordinates communication as requested on behalf of the Director. Prepares, updates, and distributes a variety of correspondence, procedures, forms and other documentation.
• Prescreens incoming and outgoing mail for the Director, distributes confidential mail for Health Services, and processes time‑sensitive overnight and certified mail.
• Assists the Director with special projects and activities including organizational and strategic initiatives as requested.
• Coordinates and prepares agendas and supporting documentation for HHS Board, management meetings, staff meetings, and other meetings as assigned; takes and disseminates meeting minutes.
• Proofreads, edits, and formats the HHS Board reports and forwards them to the County Clerk's office for dissemination to HHS Board Members.
• Participates in creation, review, and organization of Department Practices and Procedures.
• Manages the MOU's and Agreements between providers and the department.
• Is part of leadership team of the Department and is required to attend Management meetings.
• Proofreads documents from Director and department managers as requested.
• Supports and assists the HHS Leadership team with various requests. Supports and assists all HHS staff within the position’s capacity.

• Position is responsible for various duties to assist the department in functioning effectively and efficiently.
• Maintains oversight and approval of office supply ordering and inventory, contacts vendors for quotes on high cost items, product ordering for various units; oversees maintenance and repair of office equipment; approves invoices.
• Arrange travel accommodations for Director and others as needed.
• Responsible for obtaining and managing credit card purchases for the department and reconciliation/approval of the monthly statement.
• Monitor spending and cost saving opportunities to stay within budget guidelines.
• Manages Department wide gas card program.
• Manages fleet of Department vehicles; mechanical service and safety.
• Coordinates vehicle assignment through the use…